Part-Time Admin Assistant

Beacon Hill; Chicago (IL); On-site; USD 25,000 - 39,000; Part time

Job summary

Beacon Hill is seeking a dynamic, detail-oriented part-time Admin to support our regional team in Chicago. This 20 hours/week role spans office management, financial reporting, and event coordination to keep day-to-day operations running smoothly.

You will be the go-to person for office functions, technology management, and supporting marketing initiatives. A Bachelor's degree and 1+ year of corporate office experience are required, with strong analytical and communication skills essential for

Qualifications

• Bachelor's Degree required.
• 1+ years of corporate office experience.
• Operations expert comfortable wearing multiple hats (office services, financials, event logistics).
• Strong analytical skills with ability to dive into data and provide insights and financial tracking.
• Tech-savvy with working knowledge of Salesforce, Argus, SAP, BI tools and other office management systems.
• A problem-solver who thrives in a fast-paced environment with the ability to balance competing priorities.
• Strong interpersonal and communication skills, able to liaise with senior leadership and external stakeholders.

Responsibilities

• Ensure efficient operation of the regional office including front desk management, procurement, and vendor contracts.
• Act as central point for work order management and swift issue resolution.
• Provide general office support and oversee internal tools including Salesforce, Argus, SAP, BI tools.
• Plan and execute on-site and off-site events, meetings, and workshops for regional team and third-party managers.
• Assist in preparing executive presentations, strategic briefs, and logistics for staff meetings and special projects.
• Support region-wide campaigns and marketing efforts including communications initiatives and workplace activations.
• Review and update Chicago property websites for brand consistency and accuracy.
• Manage photography inventory and coordinate shoots as needed.
• Prepare and submit monthly status reports on office and property performance.
• Review and process office-related expenditures with accuracy and timeliness.

Skills

Multitasking

Operational excellence

Analytical thinking

Communication skills

Education

Bachelor's Degree

Tools

Salesforce

Argus

SAP

BI Tools

Job description

Our client is seeking a dynamic and detail-oriented part-time Admin to support our regional team. This position is 20 hours/week. This role is at the heart of the day-to-day operations, ensuring that everything runs smoothly-from office management to financial reporting and event coordination. You will be the go-to person for office functions, technology management, financial analysis, and supporting our marketing initiatives. If you're a resourceful multitasker with a passion for operational excellence, this is the role for you!

Key Responsibilities:

• Ensure the efficient operation of our regional office, handling tasks such as front desk management, supply and equipment procurement, and vendor contracts.
• Act as the central point for work order management and ensure any issues are addressed swiftly.
• Provide general office support and serve as the subject matter expert for internal tools including Salesforce, Argus, SAP, Pivotal, BI, and Angus.
• Plan and execute both on-site and off-site events, meetings, and workshops for the regional team and third-party managers
• Assist in preparing executive presentations, strategic briefs, and manage the logistics for staff meetings and special projects.
• Participate in region-wide projects and campaigns, providing support on communication initiatives, workplace activations, and marketing efforts.
• Review and update Chicago property websites, ensuring brand consistency, accuracy, and removing outdated materials.
• Manage photography inventory for the regional team and coordinate shoots as needed.
• Prepare and submit monthly status reports on office and property performance.
• Review and process all office-related expenditures, ensuring accuracy and timeliness.

Qualifications:

• Bachelor's Degree required
• 1+ years of corporate office experience.
• An operations expert who's comfortable wearing multiple hats-managing office services, financials, and event logistics.
• Someone with strong analytical skills, capable of diving into data to provide meaningful insights and support financial tracking.
• Tech-savvy, with working knowledge of Salesforce, Argus, SAP, BI tools, and other office management systems.
• A problem-solver who thrives in a fast-paced environment, with the ability to balance competing priorities.
• Strong interpersonal and communication skills, able to liaise with senior leadership and external stakeholders.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.