Part-Time Office Coordinator — Germantown Admin & Ops

Rubicon Founders LLC; Nashville (TN); On-site; USD 22,000 - 33,000; Part time

Job summary

Rubicon Founders LLC is seeking a part-time Office Coordinator to support facilities, admin tasks, and vendor coordination in our Germantown office. This role is approx. 20–25 hours per week, with a focus on organization, efficiency, and reliable execution.

The ideal candidate has strong communication skills, superb attention to detail, and the ability to multitask in a fast-paced environment. Prior supervisory experience and capability to lift 50 lbs are a plus, with on-site availability

Qualifications

• Customer service experience in a professional setting.
• Obsessive attention to detail and high level of organization.
• Operates with a sense of urgency, efficiency, and follow-through.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook.
• Ability to prioritize within a multitasking environment.
• Supervisory experience with knowledge of business operations and administration.
• Ability to lift/move 50 lbs.
• Willingness to be available on-site in Germantown, part-time.
• Excellent interpersonal and relationship-building abilities.

Responsibilities

• Manage kitchen and facilities upkeep, including opening procedures and inventory.
• Coordinate administrative tasks, calendar reminders, and guest lists.
• Assist with errands and general office support as needed.
• Coordinate vendor and building relationships and track work orders.
• Log guest arrivals and support meeting-space coordination.

Skills

Customer service

Attention to detail

Organization

Verbal and written communication

Multitasking

Interpersonal skills

Decision making

Physical capacity

Availability on-site

Supervisory experience

Tools

Microsoft Office (Outlook)

Job description

Rubicon Founders LLC is seeking a part-time Office Coordinator to support facilities, admin tasks, and vendor coordination in our Germantown office. This role is approx. 20–25 hours per week, with a focus on organization, efficiency, and reliable execution.

The ideal candidate has strong communication skills, superb attention to detail, and the ability to multitask in a fast-paced environment. Prior supervisory experience and capability to lift 50 lbs are a plus, with on-site availability