Office Coordinator

Elite Personnel (United States); Bethesda (MD); On-site; USD 55,000 - 60,000; Part time

Benefits offered by this job

Health insurance

Retirement savings plans

Paid time off

Employee programs

Job summary

Elite Personnel in Bethesda, MD is seeking a part-time Office Coordinator to support our corporate office in downtown Bethesda. This role emphasizes consistency, organization, and keeping the office neat and running smoothly.

You will be the first point of contact for visitors, manage front desk, coordinate meals and supplies, handle mail and deliveries, and assist with events and interviews to ensure a polished daily operation.

Qualifications

• Excellent organizational skills and initiative to keep the office neat and running smoothly.
• Positive service mindset and professional communication.
• Experience coordinating interviews, events, and vendor interactions.

Responsibilities

• Welcome visitors and candidates from arrival to departure.
• Manage front desk and first point of contact for employees and vendors.
• Coordinate meals, catering, and meeting logistics.
• Handle mail, deliveries, and shipping coordination; assist with basic invoice processing.
• Maintain cleanliness and order of conference rooms, kitchens, and shared spaces.
• Support office events and team celebrations.

Skills

Strong organizational skills

Professional communication

Front desk management

Vendor coordination

Interviews coordination

Tools

Office software

Job description

Office Coordinator

Our client, a well-respected community builder, is seekind a part time Office Coordinator to support our corporate office in downtown Bethesda. This role is ideal for someone who values consistency, organization and taking pride in being the person who keeps everything neat and running smoothly.

The first point of contact for visitors. Behind the scenes ensuring our office feels organized, tidy, stocked, professional, and ready every day. If you love helping people, notice the little things, and enjoy being the go-to person others rely on, you’ll thrive here.

Responsibilities:

Office & Workplace

• Manage the front desk and serve as the first point of contact for employees, visitors,

and vendors

• Keep shared spaces tidy, refreshed, and presentable—conference rooms, kitchen,

supply areas, and reception

• Manage weekly orders of office supplies, kitchen supplies, beverages, snacks, and

other essentials

• Restock and organize the vending machine and ensure everyday office items are

available and easy to find

• Maintain a clean and tidy office by regularly resetting kitchens, conference rooms,

and shared spaces throughout the day

• Coordinate breakfast/lunch orders or meeting catering as needed
• Handle mail, deliveries, and shipping coordination; assist with basic invoice

processing and supply tracking

• Ensure printers/copiers are stocked (paper, toner coordination) and keep printing

stations ready for daily use

• Act as the go-to person for office-related questions, vendor coordination, and

facility needs

Interviews & Candidate Experience

• Welcome interview candidates upon arrival and ensure they feel comfortable and

supported

• Coordinate interview day readiness: meeting rooms prepared, water/coffee

available, spaces reset

• Print and organize interview folders/packets including resumes, schedules, and

interview materials

• Support an interview experience that feels polished, professional, and well-run

Events & Team Support

• Support office and team events by assisting with planning, ordering food/supplies,

and day-of setup/cleanup

• Help create a positive culture in the office through thoughtful details, organization,

and hospitality

• Assist with celebrations and team moments (birthdays, milestones, internal

gatherings)

What You’ll Be Doing (Daily)

• Greeting visitors and candidates and making sure they’re supported from arrival to

departure

Who You’ll Work With

You’ll collaborate closely with employees across the office and coordinate with external partners such as building management, vendors, delivery teams, maintenance partners, and other service providers. This role offers lots of in-person interaction while also giving you the independence to manage your day and take ownership of the office environment.

You bring:

• Strong organizational skills and a high level of initiative-taking
• A service-minded, solution-oriented approach
• Ability to create structure and consistency in a busy environment
• Confidence in a front-facing role with professional and friendly communication
• Strong follow-through—you don’t just start tasks, you finish them
• Experience supporting office events and day-to-day office operations
• Comfort coordinating vendors and working with building management
• Experience supporting interviews, candidate experience, or team scheduling

materials

Your Track Record

• You bring positive energy and help others feel comfortable the moment they walk in
• You’re reliable, consistent, and proud of creating a workspace that feels welcoming

and polished

• You take initiative and naturally notice what needs to be refilled, organized, cleaned,

or improved

Schedule

This is a part-time (32 hours/week) role, working Monday – Thursday from 8:30 – 5:00 pm at our corporate office in Bethesda, Maryland. This role does not offer remote work

opportunities.

The anticipated annual salary range for this position is approx $55,000 plus applicable bonuses.

Our client offers a comprehensive benefits package that includes health insurance, retirement savings plans, paid time off, and other employee programs