Office Coordinator (Part Time)

Rubicon Founders LLC; Nashville (TN); Presencial; USD 22.000 - 33.000; A tiempo parcial

Descripción de la vacante

Rubicon Founders LLC is seeking a part-time Office Coordinator to support facilities, admin tasks, and vendor coordination in our Germantown office. This role is approx. 20–25 hours per week, with a focus on organization, efficiency, and reliable execution.

The ideal candidate has strong communication skills, superb attention to detail, and the ability to multitask in a fast-paced environment. Prior supervisory experience and capability to lift 50 lbs are a plus, with on-site availability

Formación

• Customer service experience in a professional setting.
• Obsessive attention to detail and high level of organization.
• Operates with a sense of urgency, efficiency, and follow-through.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook.
• Ability to prioritize within a multitasking environment.
• Supervisory experience with knowledge of business operations and administration.
• Ability to lift/move 50 lbs.
• Willingness to be available on-site in Germantown, part-time.
• Excellent interpersonal and relationship-building abilities.

Responsabilidades

• Manage kitchen and facilities upkeep, including opening procedures and inventory.
• Coordinate administrative tasks, calendar reminders, and guest lists.
• Assist with errands and general office support as needed.
• Coordinate vendor and building relationships and track work orders.
• Log guest arrivals and support meeting-space coordination.

Conocimientos

Customer service

Attention to detail

Organization

Verbal and written communication

Multitasking

Interpersonal skills

Decision making

Physical capacity

Availability on-site

Supervisory experience

Herramientas

Microsoft Office (Outlook)

Descripción del empleo

Rubicon Founders is an entrepreneurial healthcare investment firm focused on building and growing transformational companies that measurably improve the way people receive care. Rubicon seeks to attract the most dynamic, intelligent, and high EQ leaders to create enduring value through our companies.

Role Description

The ideal candidate is a proactive, critical thinker with a passion for problem-solving. This is a part-time Office Coordinator role (20–25 hours per week) requiring coordination and management with a variety of stakeholders in a results-oriented, rigorous, fast-paced environment. This is a part-time position requiring approximately 25 hours per week. It may be especially well suited for someone seeking consistent work while keeping afternoons available for other commitments. This position is expected to remain part-time and is not intended to transition into a full-time role.

Responsibilities include the following areas (though not limited to):

Kitchen and Facilities Upkeep

• Complete office opening procedures, including lobby readiness, lighting, music, coffee service, and equipment checks.
• Maintain an organized, well-stocked kitchen, common areas, workroom, and office-supply inventory; coordinate grocery and supply orders and deliveries.
• Monitor the appearance and functionality of shared spaces, complete routine upkeep, and promptly identify issues requiring service or repair.

Administrative Support

• Prepare and send the weekly staff-calendar reminder, manage lunch and guest list for the Chef and administrative team.
• Run local business errands and provide other recurring office and administrative support as needs arise.

Vendor and Building Coordination

• Coordinate day-to-day relationships with food-service, cleaning, security, supply, and building vendors.
• Submit and track building work orders, communicate with appropriate contacts, and follow through until issues are resolved.
• Log guest arrivals, pre-register guests and vendors, support meeting-space coordination, and serve as a primary contact for building security.
• Retrieve, sort, and distribute mail and packages, including notifications to portfolio-company teams as needed.

Desired Experience

• Customer service experience in a professional setting.
• Obsessive attention to detail and high level of organization.
• Operates with a sense of urgency, efficiency, and the commitment to follow through.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook.
• Proven ability to prioritize within a multitasking environment.
• Supervisory experience with knowledge of business operations, facilities management, and administration best practices.
• Effective communication skills, exceptional interpersonal and relationship-building skills, and strong decision-making abilities.
• Ability to lift/move 50 lbs.
• Anticipation of needs internally and externally.
• Willingness to be available or coordinate solutions before acute needs arise.
• Ability to work on-site in the Germantown office, part-time (20–25 hours/week).