Onsite Office Coordinator (Full-Time) - Organized Ops Pro

LHH Recruitment Solutions; Frederick (MD); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off and company holidays

Retirement savings plan

Job summary

LHH Recruitment Solutions is seeking an organized Office Coordinator for our Frederick, MD office to manage daily operations, support leadership, and ensure a professional workplace experience.

You will handle calendar management, vendor relations, onboarding support, and invoicing while maintaining accurate records. The role requires strong communication, multitasking, and customer-service focus in a fast-paced environment.

Qualifications

• Bachelor's degree preferred; equivalent professional experience will be considered.
• 3+ years of office coordination, office management, administrative support, or related experience.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong verbal and written communication skills; professional demeanor with discretion.
• Self-motivated, dependable, and proactive problem solver.

Responsibilities

• Manage daily office operations to ensure an organized, efficient, and professional work environment.
• Serve as the primary point of contact for visitors, clients, and vendors.
• Answer and direct incoming calls, emails, and correspondence.
• Coordinate meetings, conference room schedules, and office events.
• Maintain office supplies, inventory, and equipment; place orders as needed.
• Partner with vendors and service providers to address facility and maintenance needs.
• Support onboarding activities for new employees, including workspace preparation and office orientation.
• Assist leadership with calendar management, expense reports, travel arrangements, and special projects.
• Process invoices, maintain records, and support basic budget tracking.
• Coordinate mail distribution, shipping, and receiving activities.
• Maintain filing systems, office documentation, and company records.
• Assist with internal communications and employee engagement initiatives.
• Ensure office policies, procedures, and safety standards are followed.
• Provide general administrative support across multiple departments as needed.

Skills

Office coordination

Microsoft Office

Calendar management

Vendor management

Customer service

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

LHH Recruitment Solutions is seeking an organized Office Coordinator for our Frederick, MD office to manage daily operations, support leadership, and ensure a professional workplace experience.

You will handle calendar management, vendor relations, onboarding support, and invoicing while maintaining accurate records. The role requires strong communication, multitasking, and customer-service focus in a fast-paced environment.