Part-Time On-Site HR & Office Coordinator

ProDriven Global Brands; West Middlesex (Mercer County); On-site; USD 21,000 - 28,000; Part time

Job summary

ProDriven Global Brands is seeking a part-time HR Office Coordinator for our West Middlesex, PA office. The role averages 15–20 hours weekly, with a flexible Tue–Thu schedule and on-site presence three days per week.

You will support HR processes, manage employee documentation, and help run day-to-day office operations while fostering a welcoming workplace culture. Strong organizational, communication, and confidentiality skills are essential.

Qualifications

• HS/GED degree required.
• 1–3 years of general office administration, office management, or HR support experience required.
• Intermediate level Microsoft Outlook, Word, PowerPoint skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Customer-service mindset with the ability to work effectively with employees, vendors, and visitors.

Responsibilities

• Provide administrative support to HR processes and employee programs, maintaining a high level of accuracy, confidentiality, and responsiveness.
• Maintain organized electronic employee documentation, including scanning, uploading, filing, and auditing records as appropriate.
• Assist with HR employee initiatives, engagement activities, reporting, and other administrative processes.
• Assist with general HR tasks as needed.
• Performs other duties as assigned within the scope of responsibilities and requirements of the job.
• Serve as a visible and approachable resource for employees, helping foster a positive, connected, and engaging workplace experience.
• Serve as the primary owner and point of contact for day-to-day office operations, proactively identifying needs and ensuring the workplace is organized, professional, functional, and welcoming.
• Anticipate office needs and independently coordinate solutions, escalating issues appropriately while minimizing disruption to employees and business operations.
• Manage relationships with property management, office vendors, and service providers, including cleaning, equipment, supplies, catering, deliveries, and other workplace services; monitor service quality and ensure issues are resolved promptly.
• Coordinate incoming and outgoing mail, deliveries, shipping, and other office logistics.
• Maintain meeting rooms, common areas, and shared spaces to ensure they consistently reflect a professional and welcoming workplace.
• Partner with the West Middlesex Events Committee and HR to plan, coordinate, and execute employee engagement activities, celebrations, events, and recognition initiatives.
• Contribute to a positive office culture by helping create a welcoming, inclusive environment for all employees.
• Proactively identify opportunities to strengthen employee engagement, connection, and office culture and independently bring forward ideas and recommendations.

Skills

Outlook

Word

PowerPoint

Organizational skills

Time management

Communication skills

Customer service

Confidentiality

Education

HS/GED

Tools

Excel

Job description

ProDriven Global Brands is seeking a part-time HR Office Coordinator for our West Middlesex, PA office. The role averages 15–20 hours weekly, with a flexible Tue–Thu schedule and on-site presence three days per week.

You will support HR processes, manage employee documentation, and help run day-to-day office operations while fostering a welcoming workplace culture. Strong organizational, communication, and confidentiality skills are essential.