Part-Time Office Coordinator: Admin & HR Support

J & J Staffing Resources; Wilmington (DE); On-site; USD 28,000 - 40,000; Part time

Job summary

J & J Staffing Resources in Wilmington, Delaware seeks a detail-oriented Administrative Assistant for a part-time Office Coordinator role supporting daily admin, operations, and clerical tasks. This temporary position runs September through December 2026.

Schedule is Tuesdays and Wednesdays, 9:00 am to 5:00 pm, with duties including timesheets, vendor liaison, office supply management, reception coverage, and calendar maintenance; associate degree or equivalent and 3+ years' experience required.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum of three (3) years of administrative support experience; nonprofit experience is a plus.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong written and verbal communication skills with the ability to work collaboratively.
• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy.
• Strong interpersonal skills and the ability to communicate effectively with individuals from diverse backgrounds.

Responsibilities

• Manage and maintain duties outlined in the Administrative/Operations Manual.
• Coordinate HR-related administrative activities, including timesheets and benefits administration.
• Assist with operational functions and serve as a liaison with vendors.
• Support clerical financial activities, including filing, mail distribution, scanning documents, invoice review, audit preparation, and reporting assistance.
• Manage the reception area by answering phones, greeting visitors, responding to inquiries, and routing calls, emails, and messages.
• Maintain and distribute the organizational calendar.
• Order and manage office supplies, equipment, computers, and printers.
• Complete additional administrative and operational projects as assigned.

Skills

Microsoft Word

Excel

PowerPoint

Communication

Time management

Organizational skills

Interpersonal skills

Education

Associate degree

Equivalent education/experience

Tools

Microsoft Office

Job description

J & J Staffing Resources in Wilmington, Delaware seeks a detail-oriented Administrative Assistant for a part-time Office Coordinator role supporting daily admin, operations, and clerical tasks. This temporary position runs September through December 2026.

Schedule is Tuesdays and Wednesdays, 9:00 am to 5:00 pm, with duties including timesheets, vendor liaison, office supply management, reception coverage, and calendar maintenance; associate degree or equivalent and 3+ years' experience required.