Office Coordinator

J & J Staffing Resources; Wilmington (DE); On-site; USD 28,000 - 40,000; Part time

Job summary

J & J Staffing Resources in Wilmington, Delaware seeks a detail-oriented Administrative Assistant for a part-time Office Coordinator role supporting daily admin, operations, and clerical tasks. This temporary position runs September through December 2026.

Schedule is Tuesdays and Wednesdays, 9:00 am to 5:00 pm, with duties including timesheets, vendor liaison, office supply management, reception coverage, and calendar maintenance; associate degree or equivalent and 3+ years' experience required.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum of three (3) years of administrative support experience; nonprofit experience is a plus.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong written and verbal communication skills with the ability to work collaboratively.
• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy.
• Strong interpersonal skills and the ability to communicate effectively with individuals from diverse backgrounds.

Responsibilities

• Manage and maintain duties outlined in the Administrative/Operations Manual.
• Coordinate HR-related administrative activities, including timesheets and benefits administration.
• Assist with operational functions and serve as a liaison with vendors.
• Support clerical financial activities, including filing, mail distribution, scanning documents, invoice review, audit preparation, and reporting assistance.
• Manage the reception area by answering phones, greeting visitors, responding to inquiries, and routing calls, emails, and messages.
• Maintain and distribute the organizational calendar.
• Order and manage office supplies, equipment, computers, and printers.
• Complete additional administrative and operational projects as assigned.

Skills

Microsoft Word

Excel

PowerPoint

Communication

Time management

Organizational skills

Interpersonal skills

Education

Associate degree

Equivalent education/experience

Tools

Microsoft Office

Job description

Job Title: Office Coordinator (Part Time)

Compensation: $25.00 Per Hour BOE

Employment Type: Temporary, September through December, 2026

Schedule: Tuesdays and Wednesdays, 9:00 am - 5:00 pm

Job Summary

J & J Staffing Resources is seeking a detail-oriented and organized Administrative Assistant for a valued client in Wilmington, Delaware. This part-time opportunity supports daily administrative, operational, and clerical functions while serving as a key point of contact for internal staff, vendors, and visitors. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience providing administrative support in a professional office environment.

Responsibilities:

• Manage and maintain duties outlined in the Administrative/Operations Manual.
• Coordinate HR-related administrative activities, including timesheets and benefits administration.
• Assist with operational functions and serve as a liaison with vendors.
• Support clerical financial activities, including filing, mail distribution, scanning documents, invoice review, audit preparation, and reporting assistance.
• Manage the reception area by answering phones, greeting visitors, responding to inquiries, and routing calls, emails, and messages.
• Maintain and distribute the organizational calendar.
• Order and manage office supplies, equipment, computers, and printers.
• Complete additional administrative and operational projects as assigned.

Requirements:

• Associate degree or equivalent combination of education and experience.
• Minimum of three (3) years of administrative support experience; nonprofit experience is a plus.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong written and verbal communication skills with the ability to work collaboratively.
• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy.
• Strong interpersonal skills and the ability to communicate effectively with individuals from diverse backgrounds.

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Why Join J & J?

J & J is a veteran founded and owned company honored by Forbes as one of the nation’s Best Professional Recruiting Firms.

Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands of candidates with thriving local companies. J & J works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits. Stay on top of every opportunity - whenever you choose - even on the go. Download J & J’s Buzz app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Get Started at: jjstaff.com

We Specialize in:

Office, Skilled Industrial, Technical/IT, Healthcare, Legal, Accounting & Finance, Academic, Pharmaceutical, & Professional.

J & J offers weekly pay, Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a Referral Bonus.