Part-Time Office Assistant (Vietnamese Bilingual Preferred) – Travel Agency

Carnival US; San Francisco (CA); On-site; USD 22,000 - 31,000; Part time

Job summary

Carnival US Travel in San Jose, CA is seeking a Part-Time Office Assistant (Vietnamese bilingual preferred). The role involves organizing tour files, updating client records in HubSpot and spreadsheets, polishing flyers, proofreading, and assisting with social media and website updates.

Flexible 10–15 hours per week. Ideal candidates are organized, detail-oriented, comfortable with Google Drive and Excel, and able to handle confidential information in a faith-based travel environment.

Qualifications

• Organize tour files in Google Drive and in our paper files (naming, scanning, printing, filing)
• Enter and update client and payment records in HubSpot and Excel/Google Sheets
• Polish tour flyers and documents: check dates, photos and formatting
• Proofread, prepare and schedule social media posts, and make small text fixes on our website
• Handle mail, keep printers stocked and help with everyday office tasks

Responsibilities

• Organize tour files in Google Drive and in our paper files (naming, scanning, printing, filing)
• Enter and update client and payment records in HubSpot and Excel/Google Sheets
• Polish tour flyers and documents: check dates, photos and formatting
• Proofread, prepare and schedule social media posts, and make small text fixes on our website
• Handle mail, keep printers stocked and help with everyday office tasks

Skills

Organizational skills

Attention to detail

General computer skills

Education

College coursework

Tools

HubSpot

Google Sheets

Google Drive

Excel

Job description

Job title: Part-Time Office Assistant (Vietnamese Bilingual Preferred) - Travel Agency

Company: Carnival US Travel · San Jose, CA (on-site)

Pay: $19/hour

Schedule: Part-time, about 10-15 hours/week, flexible

About us

Carnival US is a small travel agency in San Jose. We organize group pilgrimage tours for the Vietnamese-American Catholic community to Vietnam, Europe, the Holy Land and other destinations. We're looking for an organized, detail-minded person to help keep our office running smoothly.

What you'll do

• Organize tour files in Google Drive and in our paper files (naming, scanning, printing, filing)
• Enter and update client and payment records in HubSpot and Excel/Google Sheets
• Polish tour flyers and documents: check dates, photos and formatting
• Proofread, prepare and schedule social media posts, and make small text fixes on our website
• Handle mail, keep printers stocked and help with everyday office tasks

You'll do well here if you

• Are very organized and careful with names, dates and details
• Are comfortable with email, Google Drive and Excel or Google Sheets
• Follow written procedures and ask questions when unsure
• Handle confidential information, such as passports and payment records, responsibly
• Are comfortable working in a faith-based travel environment

Nice to have

• Vietnamese speaking and reading ability
• 1-2 years of office, customer service, marketing or travel experience
• College coursework. Students are welcome, and we'll work around your class schedule.
• Flexible hours
• Hands-on experience in travel operations and marketing
• A small, friendly team