Bilingual Front Desk & Admin Coordinator

Foxconn Industrial Internet - FII; California; On-site; USD 42,000 - 54,000; Full time

Job summary

Foxconn Industrial Internet - FII is seeking a Front Desk & Administration Assistant to handle general administrative tasks, reception, travel planning, visa applications, and vendor invoicing. The role requires hands-on, detail-oriented performance with strong interpersonal skills and multi-tasking abilities.

Responsibilities include office supply management, executive support when needed, corporate housing coordination, and maintaining front office compliance.

Qualifications

• AA/BA degree or equivalent.
• Minimum 1 year of administrative support experience preferred; candidates without experience may be considered.
• Proficiency in English; Mandarin is a plus.

Responsibilities

• Order, receive and dispatch office supplies and equipment.
• Ensure front lobby compliance with systems, policies and procedures.
• Office equipment inventory control management.
• Interact with guests with appointments or inquiries.
• Distribute mail and prepare outgoing mail/packages.
• Arrange business travel, hotel reservations, airport pickups, corporate housing.
• Supervise housekeeping and janitorial, ensuring a clean front office.
• Apply company operations, policies and procedures with minimal supervision.
• Interface with management, customers, suppliers and employees to exchange information.
• Provide executive support to employees when needed.
• Bilingual in Mandarin or Vietnamese is preferred.

Skills

Mandarin proficiency

Interpersonal and communication skills

Detail oriented

Organizational skills

Multi-tasking

Prioritizing

Initiative and problem-solving

Education

AA/BA degree

Tools

Microsoft Office

Job description

JOB DESCRIPTION: We are looking for a highly motivated and energetic Front Desk & Administration Assistant to handle the general administrative support including the reception area. An ideal candidate should be hands-on, detail-oriented, friendly, enjoy interacting with people, capable of multi-tasking, and work effectively under pressure. Routine duties include front lobby reception services, office supply replenishments, business travel planning and booking including visa applications, reimbursement requests, vendor invoice review and processing, corporate apartment management, and occasional executive support.

Qualifications

EDUCATION:AA/BA degree

EXPERIENCE: Minimum of 1 years of Administrative Support experience is preferred, suitable candidates without prior experience would be considered as well.

LANGUAGE: Proficiency in English, Mandarin is a plus

Skills

• Microsoft office (Word, Excel, PowerPoint)
• Mandarin proficiency (basic reading and typing is required)
• Strong interpersonal and communicative skills
• Detail oriented
• Organizational skills
• Multi-tasking
• Prioritizing
• Initiative and problem-solving abilities
  
  

Responsibilities

• Responsible for ordering, receiving and dispatching office supply and
  
  

equipment.

• Responsible for ensuring that the front lobby is in compliance with all
  
  

systems, control policies and procedures.

• Office equipment inventory control management
• Interact with guests who have appointments, inquiries, or meetings with employees of the company
• Distribute incoming mail and prepare outgoing mail/package.
• Process business traveling arrangement, hotel reservation, airport pickups,
  
  

corporate housing management.

• Supervision of housekeeping and janitorial controlling, ensure the front
  
  

office is clean and safe.

• Utilize knowledge of company operations, procedures, policies, and
  
  

departmental functions in performing duties with minimum

direction/supervision.

• Interface with various levels of management, customers, suppliers and
  
  

employees to exchange information and take appropriate action promptly

and effectively.

• Provide executive support to employees when needed.
• Bilingual in Mandarin or Vietnamese is preferred.
  
  

Our company is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws.