Part-Time Office & Admin Coordinator | Events & Scheduling

Pro Signs Inc.; Downingtown (Chester County); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

Short-term and long-term disability

Life insurance and AD&D

Paid time off

Paid holidays

401(k) with company match

Job summary

Pro Signs Inc. is seeking an Office Coordinator to support office administration and facilities coordination at our Downingtown, PA location.

This on-site, non-exempt, hourly, part-time role typically runs 25–32 hours per week with core hours 9:00 AM to 2:00 PM and benefits eligibility once averages above 30 hours per week. The ideal candidate will be organized, proactive, and detail-oriented, capable of handling confidential administrative work and employee-facing tasks.

Qualifications

• 1 to 2 years’ experience in office coordination, administration, or a related role is preferred.
• Proficiency with MS Office (Excel, Word, Outlook).
• Experience with Accounts Receivable or Accounts Payable procedures and practices, as well as a basic understanding of accounting principles is a plus!
• Attention to detail for accuracy and precision.
• Strong organizational skills.

Responsibilities

• Serve as a welcoming point of contact, answering incoming calls, and greeting occasional visitors.
• Maintain an organized, fully stocked workplace by monitoring supplies, coordinating vendors, supporting record retention and conversion, handling mail, and addressing routine office needs.
• Provide administrative support: manage correspondence, filing, calendars, conference room preparation and cleanup, internal communications, reports, and special projects. Provide administrative support to the financial department and executives as needed.
• Assist in company event coordination, luncheons, and employee celebrations.
• Other duties as assigned

Skills

Attention to detail

Strong organizational skills

Clear communication

Tools

MS Office

Accounts Receivable

Accounts Payable

Job description

Pro Signs Inc. is seeking an Office Coordinator to support office administration and facilities coordination at our Downingtown, PA location.

This on-site, non-exempt, hourly, part-time role typically runs 25–32 hours per week with core hours 9:00 AM to 2:00 PM and benefits eligibility once averages above 30 hours per week. The ideal candidate will be organized, proactive, and detail-oriented, capable of handling confidential administrative work and employee-facing tasks.