Office Coordinator

Pro Signs Inc.; Downingtown (Chester County); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

Short-term and long-term disability

Life insurance and AD&D

Paid time off

Paid holidays

401(k) with company match

Job summary

Pro Signs Inc. is seeking an Office Coordinator to support office administration and facilities coordination at our Downingtown, PA location.

This on-site, non-exempt, hourly, part-time role typically runs 25–32 hours per week with core hours 9:00 AM to 2:00 PM and benefits eligibility once averages above 30 hours per week. The ideal candidate will be organized, proactive, and detail-oriented, capable of handling confidential administrative work and employee-facing tasks.

Qualifications

• 1 to 2 years’ experience in office coordination, administration, or a related role is preferred.
• Proficiency with MS Office (Excel, Word, Outlook).
• Experience with Accounts Receivable or Accounts Payable procedures and practices, as well as a basic understanding of accounting principles is a plus!
• Attention to detail for accuracy and precision.
• Strong organizational skills.

Responsibilities

• Serve as a welcoming point of contact, answering incoming calls, and greeting occasional visitors.
• Maintain an organized, fully stocked workplace by monitoring supplies, coordinating vendors, supporting record retention and conversion, handling mail, and addressing routine office needs.
• Provide administrative support: manage correspondence, filing, calendars, conference room preparation and cleanup, internal communications, reports, and special projects. Provide administrative support to the financial department and executives as needed.
• Assist in company event coordination, luncheons, and employee celebrations.
• Other duties as assigned

Skills

Attention to detail

Strong organizational skills

Clear communication

Tools

MS Office

Accounts Receivable

Accounts Payable

Job description

Pro Signs is a full-service sign manufacturer headquartered in Downingtown, Pennsylvania. We design, manufacture, install, and maintain signage for a variety of industries. Our integrated capabilities help customers manage signage and branding projects from initial concept through installation and ongoing maintenance.

Position Summary

The Office Coordinator supports both employee programs and day-to-day office operations. This role supports office administration, and facilities coordination. The ideal candidate is organized, proactive, detail-oriented, and comfortable shifting between confidential administrative work and employee-facing responsibilities. This is an on-site, non-exempt, hourly, part-time role. Hours are expected to be between 25 to 32 hours per week. We offer benefits to employees working an average of over 30 hours per week. Core hours are 9:00 AM to 2:00 PM with some flexibility in establishing the schedule.

Essential Duties and Responsibilities will include, but are not limited to:

• Serve as a welcoming point of contact, answering incoming calls, and greeting occasional visitors.
• Maintain an organized, fully stocked workplace by monitoring supplies, coordinating vendors, supporting record retention and conversion, handling mail, and addressing routine office needs.
• Provide administrative support: manage correspondence, filing, calendars, conference room preparation and cleanup, internal communications, reports, and special projects. Provide administrative support to the financial department and executives as needed.
• Assist in company event coordination, luncheons, and employee celebrations.
• Other duties as assigned

Minimum Qualifications:

• 1 to 2 years’ experience in office coordination, administration, or a related role is preferred.
• Proficiency with MS Office (Excel, Word, Outlook).
• Experience with Accounts Receivable or Accounts Payable procedures and practices, as well as a basic understanding of accounting principles is a plus!
• Attention to detail for accuracy and precision.
• Strong organizational skills.

Physical Requirements:

• Ability to sit for extended periods, up to 8 hours per shift.
• Ability to lift and move materials weighing up to 15 lbs.
• Ability to bend, reach, crouch, and twist.
• Ability to communicate clearly in-person and over the phone.
• Ability to work safely when around production environment including wearing mandatory Personal Protective Equipment (PPE) and following OSHA guidelines as needed.
• Medical, dental, and vision insurance
• Short-term disability and long-term disability insurance
• Life insurance and AD&D coverage
• Paid time off
• Paid holidays
• 401(k) with company match

Equal Employment Opportunity

Pro Signs is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.