Office Coordinator

Pro Signs; East Caln Township (PA); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Short-term disability

Long-term disability

Life insurance

AD&D coverage

Paid time off

Paid holidays

401(k) with company match

Job summary

Pro Signs, a full-service sign manufacturer based in Downingtown, PA, is seeking an Office Coordinator to support daily operations, employee programs, and facilities coordination. This on-site, part-time, non-exempt role offers 25–32 hours per week with core hours 9:00 AM–2:00 PM and benefits for staff averaging over 30 hours per week.

The ideal candidate is organized, proactive, and detail-oriented, able to switch between confidential administrative work and employee-facing tasks.

Qualifications

• 1–2 years of office coordination/administration experience preferred.
• Proficiency with MS Office (Excel, Word, Outlook).
• Experience with Accounts Receivable/Payable is a plus.
• Attention to detail and strong organizational skills.

Responsibilities

• Serve as first point of contact, answer calls, and greet visitors.
• Maintain organized, stocked office; monitor supplies and vendor coordination.
• Provide admin support: correspondence, calendars, filing, conference room prep, reports, special projects.
• Assist in coordinating company events and employee celebrations.
• Assist with other duties as assigned.

Skills

MS Office

Organizational skills

Communication skills

Attention to detail

Accounting basics

Job description

Pro Signs is a full-service sign manufacturer headquartered in Downingtown, Pennsylvania. We design, manufacture, install, and maintain signage for a variety of industries. Our integrated capabilities help customers manage signage and branding projects from initial concept through installation and ongoing maintenance.

Position Summary

The Office Coordinator supports both employee programs and day-to-day office operations. This role supports office administration, and facilities coordination. The ideal candidate is organized, proactive, detail-oriented, and comfortable shifting between confidential administrative work and employee-facing responsibilities. This is an on-site, non-exempt, hourly, part-time role. Hours are expected to be between 25 to 32 hours per week. We offer benefits to employees working an average of over 30 hours per week. Core hours are 9:00 AM to 2:00 PM with some flexibility in establishing the schedule.

Essential Duties and Responsibilities will include, but are not limited to:

• Serve as a welcoming point of contact, answering incoming calls, and greeting occasional visitors.
• Maintain an organized, fully stocked workplace by monitoring supplies, coordinating vendors, supporting record retention and conversion, handling mail, and addressing routine office needs.
• Provide administrative support: manage correspondence, filing, calendars, conference room preparation and cleanup, internal communications, reports, and special projects. Provide administrative support to the financial department and executives as needed.
• Assist in company event coordination, luncheons, and employee celebrations.
• Other duties as assigned

Minimum Qualifications:

• 1 to 2 years’ experience in office coordination, administration, or a related role is preferred.
• Proficiency with MS Office (Excel, Word, Outlook).
• Experience with Accounts Receivable or Accounts Payable procedures and practices, as well as a basic understanding of accounting principles is a plus!
• Attention to detail for accuracy and precision.
• Strong organizational skills.

Physical Requirements:

• Ability to sit for extended periods, up to 8 hours per shift.
• Ability to lift and move materials weighing up to 15 lbs.
• Ability to bend, reach, crouch, and twist.
• Ability to communicate clearly in-person and over the phone.
• Ability to work safely when around production environment including wearing mandatory Personal Protective Equipment (PPE) and following OSHA guidelines as needed.
• Medical, dental, and vision insurance
• Short-term disability and long-term disability insurance
• Life insurance and AD&D coverage
• Paid time off
• Paid holidays
• 401(k) with company match

Equal Employment Opportunity

Pro Signs is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.