Part-Time HR & Operations Admin Specialist

Crunch Fitness; Chula Vista (CA); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Opportunity for advancement

Training & development

Wellness resources

Company parties

Employee discounts

Free food & snacks

Job summary

Crunch Fitness is seeking an HR and Operations Admin Coordinator to support HR, Club Operations, and Club Systems Administration. This part-time role requires detail orientation, strong organizational skills, and a proactive mindset to improve systems and procedures across departments.

You will handle onboarding, records management, and compliance reporting while maintaining confidentiality and professional communication with managers across locations.

Qualifications

• Experience providing HR and operations administrative support
• Excellent organizational and time-management skills
• Strong confidentiality and integrity with sensitive data

Responsibilities

• Create and post job ads; manage job sponsorships and tracking
• Maintain and update offer letter templates
• Manage user access for hiring platforms and HR systems
• Send offer letters and launch onboarding workflows
• Enter new hires into Paylocity and initiate Welcome Packets
• Collect certifications and maintain employee records
• Process records requests and track PTO, sick time, and leaves of absence
• Coordinate Club Connect CPR setup and tracking
• Maintain compliance reporting: anti-harassment, CPR, and termination reports
• Active employee documentation needs, such as pay corrections, coaching reports
• Send separation packets and ensure offboarding documentation is saved to employee files
• Notify CGO of terminations for COBRA processing
• Future (if full-time): manage status changes, term checklists, and final check processing
• Assist with Waxie and DNA ordering
• Support ordering and tracking of maintenance parts and supplies
• Attend company wide meetings as necessary
• Assist with member document management
• Support club systems and workflows as directed by the Director of Club Administration
• This position is the operational glue that keeps HR, club administration, and club operations running on all cylinders.

Skills

Detail oriented

Organized

Process improvement

Confidentiality

Cross‑functional communication

Multitasking

Tools

Paylocity

HR systems

Job description

Crunch Fitness is seeking an HR and Operations Admin Coordinator to support HR, Club Operations, and Club Systems Administration. This part-time role requires detail orientation, strong organizational skills, and a proactive mindset to improve systems and procedures across departments.

You will handle onboarding, records management, and compliance reporting while maintaining confidentiality and professional communication with managers across locations.