Detail-Driven HR & Operations Admin Coordinator

Crunch Fitness; Placentia (CA); On-site; USD 17,000 - 34,000; Part time

Benefits offered by this job

Opportunity for advancement

Training & development

Wellness resources

Company parties

Employee discounts

Free food & snacks

Job summary

Crunch Fitness is seeking a part-time HR and Operations Admin Coordinator to support Human Resources, Club Operations, and Club Systems Administration. The role emphasizes accuracy, confidentiality, and process improvement across multiple locations, with onboarding, documentation, and compliance responsibilities.

The position reports to the Director of HR and works with other senior leaders to maintain smooth, compliant operations and employee records across California clubs.

Responsibilities

• Create and post job ads; manage job sponsorships and tracking
• Maintain and update offer letter templates
• Manage user access for hiring platforms and HR systems
• Send offer letters and launch onboarding workflows
• Enter new hires into Paylocity and initiate Welcome Packets
• Collect certifications and maintain employee records
• Process records requests and track PTO, sick time, and leaves of absence
• Coordinate Club Connect CPR setup and tracking
• Maintain compliance reporting: anti-harassment, CPR, and termination reports
• Active employee documentation needs, such as pay corrections, coaching reports
• Send separation packets and ensure offboarding documentation is saved to employee files
• Notify CGO of terminations for COBRA processing
• Future (if full-time): manage status changes, term checklists, and final check processing
• Assist with Waxie and DNA ordering
• Support ordering and tracking of maintenance parts and supplies
• Attend company wide meetings as necessary
• Assist with member document management
• Support club systems and workflows as directed by the Director of Club Administration

Job description

Crunch Fitness is seeking a part-time HR and Operations Admin Coordinator to support Human Resources, Club Operations, and Club Systems Administration. The role emphasizes accuracy, confidentiality, and process improvement across multiple locations, with onboarding, documentation, and compliance responsibilities.

The position reports to the Director of HR and works with other senior leaders to maintain smooth, compliant operations and employee records across California clubs.