Detail‑Driven HR & Operations Coordinator (Part‑Time)

Crunch Fitness; Huntington Beach (CA); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Opportunity for advancement

Training & development

Wellness resources

Company parties

Employee discounts

Free food & snacks

Job summary

Crunch Fitness is seeking a detailed, trusted HR and Operations Admin Coordinator to support three departments: Human Resources, Club Operations, and Club Systems Administration. This role ensures employee records, onboarding workflows, and compliance with company policies.

The ideal candidate is exceptionally organized, thrives in structured workflows, and improves systems while maintaining confidentiality.

Qualifications

• Strong administrative background supporting HR and operations
• Experience with HRIS and payroll related workflows
• Discretion and confidentiality in handling employee data
• Excellent time management and multi‑tasking abilities
• Clear, professional communication across teams and locations

Responsibilities

• Create and post job ads; manage job sponsorships and tracking
• Maintain and update offer letter templates
• Manage user access for hiring platforms and HR systems
• Send offer letters and launch onboarding workflows
• Enter new hires into Paylocity and initiate Welcome Packets
• Collect certifications and maintain employee records
• Process records requests and track PTO, sick time, and leaves of absence
• Coordinate Club Connect CPR setup and tracking
• Maintain compliance reporting: anti‑harassment, CPR, and termination reports
• Active employee documentation needs, such as pay corrections, coaching reports
• Send separation packets and ensure offboarding documentation is saved to employee files
• Notify CGO of terminations for COBRA processing
• Future (if full‑time): manage status changes, term checklists, and final check processing
• Assist with Waxie and DNA ordering
• Support ordering and tracking of maintenance parts and supplies
• Attend company wide meetings as necessary
• Assist with member document management
• Support club systems and workflows as directed by the Director of Club Administration

Skills

Administrative support

HRIS systems

Confidentiality

Time management

Communication

Job description

Crunch Fitness is seeking a detailed, trusted HR and Operations Admin Coordinator to support three departments: Human Resources, Club Operations, and Club Systems Administration. This role ensures employee records, onboarding workflows, and compliance with company policies.

The ideal candidate is exceptionally organized, thrives in structured workflows, and improves systems while maintaining confidentiality.