Detail-Oriented HR & Ops Admin Coordinator (Part-Time)

Crunch Fitness; San Clemente (CA); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Advancement opportunities

Training & development

Wellness resources

Company parties

Employee discounts

Free food & snacks

Job summary

Crunch Fitness is seeking an HR and Operations Admin Coordinator to support HR, Club Operations, and Club Systems Administration. The role emphasizes meticulous records management, policy compliance, and process improvement across departments.

The ideal candidate is detail‑oriented, organized, and able to collaborate with managers across locations while maintaining confidentiality. The position offers a part‑time schedule at HQ and various club locations, with opportunities for advancement.

Qualifications

• Extremely detail‑oriented with strong accuracy in administrative work.
• Highly organized with excellent time‑management skills.
• Able to follow established procedures while identifying opportunities to streamline systems.
• High trust with access to confidential information.
• Clear, professional communicator across locations and management levels.
• Multi‑tasking across multiple departments.

Responsibilities

• Create and post job ads; manage job sponsorships and tracking.
• Maintain and update offer letter templates.
• Manage user access for hiring platforms and HR systems.
• Send offer letters and launch onboarding workflows.
• Enter new hires into Paylocity and initiate Welcome Packets.
• Collect certifications and maintain employee records.
• Process records requests and track PTO, sick time, and leaves of absence.
• Coordinate Club Connect CPR setup and tracking.
• Maintain compliance reporting: anti‑harassment, CPR, and termination reports.
• Active employee documentation such as pay corrections and coaching reports.
• Send separation packets and ensure offboarding documentation is saved.
• Notify CGO of terminations for COBRA processing.
• Future (if full‑time): manage status changes and final check processing.
• Assist with Waxie and DNA ordering.
• Support ordering and tracking of maintenance parts and supplies.
• Attend company wide meetings as necessary.
• Assist with member document management.
• Support club systems and workflows as directed by Director of Club Administration.

Skills

Detail-oriented

Time management

Compliance

Confidentiality

Communication

Multi-tasking

Relationship building

Tools

Paylocity

Job description

Crunch Fitness is seeking an HR and Operations Admin Coordinator to support HR, Club Operations, and Club Systems Administration. The role emphasizes meticulous records management, policy compliance, and process improvement across departments.

The ideal candidate is detail‑oriented, organized, and able to collaborate with managers across locations while maintaining confidentiality. The position offers a part‑time schedule at HQ and various club locations, with opportunities for advancement.