Part-Time Health Office Secretary - School Support & Records

Community Unit School District 308; Oswego Township (IL); On-site; USD 18,000 - 25,000; Part time

Job summary

Community Unit School District 308 seeks a part-time Health Office Secretary to support the Health Services Team. Responsibilities include processing medical paperwork, data entry in the SIS, and coordinating screenings, under nurse direction.

The role involves assisting with student visits, logging health events, and handling health office communications. Experience in school health settings is a plus.

Qualifications

• Confidentiality of student and staff information must be maintained.
• Ability to multitask in an organized manner.
• Effective verbal and written communication.
• Ability to lift up to 15 pounds.
• Professional conduct at all times.
• Strong relationships with students, families, and staff.
• Proficient use of technology to track and enter student information.
• Ability to organize confidential student records.
• Enjoys interacting with students and families.

Responsibilities

• Collecting and tracking all medical paperwork for students (physicals, immunization records, dental and vision exams, etc.).
• Entering medical information for each student in the School Information System.
• Creating and maintaining spreadsheets with student demographics for state reporting.
• Scheduling and assisting with Vision and Hearing screenings.
• Assisting the Building Nurse with student visits (triage, ice packs, escorting).
• Assisting with non-health office tasks as assigned by the principal.
• Maintaining a log of student visits to the Health Office.
• Supervising students in the Health Office during nurse duties.
• Answering the Health Office phone and taking messages per nurse directions.
• Preparing and mailing letters/forms from the Health Office.
• Assisting with other tasks as needed.

Skills

Confidentiality

Multitasking

Communication

Lifting up to 15 lbs

Professional demeanor

Relationship building

Technology use

Confidential records

Tools

Google Sheets

Google Docs

Job description

Community Unit School District 308 seeks a part-time Health Office Secretary to support the Health Services Team. Responsibilities include processing medical paperwork, data entry in the SIS, and coordinating screenings, under nurse direction.

The role involves assisting with student visits, logging health events, and handling health office communications. Experience in school health settings is a plus.