Part-Time Health Office Secretary - Data Entry & Support

Oswego Community Unit School District 308; Oswego Township (IL); On-site; USD 21,000 - 25,000; Part time

Job summary

Oswego Community Unit School District 308 is seeking a part-time Health Office Secretary to support the Health Services Team. The role involves clerical duties for student health records, coordination of screenings, and assisting the Building Nurse with patient flow.

Responsibilities include collecting medical paperwork, data entry in the SIS, and maintaining confidential student information. The position emphasizes confidentiality, professionalism, and effective communication with staff,

Qualifications

• Must honor confidentiality in school and nurse's office.
• Must multitask with strong follow-through.
• Effective written and verbal communication is required.
• Able to lift up to 15 pounds.
• Maintain professional behavior at all times.
• Build constructive relationships with students, families, and staff.
• Use technology to track student information and enter data accurately.
• Organize and maintain confidential student records.
• Enjoy interacting with students and families and school staff.

Responsibilities

• Collect and track all medical paperwork for students (physicals, immunizations, exams).
• Enter medical information for students in the School Information System.
• Create and maintain spreadsheets for state reporting (demographics, dental/vision).
• Schedule and assist with Vision and Hearing screenings.
• Assist the Building Nurse with student visits and triage as directed.
• Support other duties assigned by the principal beyond Health Office tasks.
• Maintain a log of student visits to Health Office.
• Supervise students in Health Office, especially during medical situations.
• Answer Health Office phone, take messages, and contact parents as directed.
• Prepare and mail out letters or forms from Health Office.
• Assist with non-treatment tasks as needed by nurse or school.

Skills

Confidentiality

Multitasking

Verbal & written communication

Professional demeanor

Interpersonal with students/parents

Technology literacy

Organization of records

Customer service

Tools

Google Sheets

Google Docs

Data entry

Job description

Oswego Community Unit School District 308 is seeking a part-time Health Office Secretary to support the Health Services Team. The role involves clerical duties for student health records, coordination of screenings, and assisting the Building Nurse with patient flow.

Responsibilities include collecting medical paperwork, data entry in the SIS, and maintaining confidential student information. The position emphasizes confidentiality, professionalism, and effective communication with staff,