Part-Time Front Desk & Office Assistant

Ultimate Staffing Services; Costa Mesa (CA); On-site; USD 28,000 - 29,000; Part time

Job summary

Ultimate Staffing Services in Costa Mesa, CA, is seeking a motivated, proactive Office Assistant for a part-time, in-office role (3–6 month assignment). Hours are Monday–Friday from 8:00 am to 2:00 pm near Newport Beach by the airport.

The position involves front desk duties, mail handling, supply coordination, and maintaining a clean, organized office and kitchen area. Prior administrative experience and MS Office proficiency are desired.

Qualifications

• Proactive problem solver with exceptional communication skills, meticulous attention to detail and eminent organization.
• Proven experience with relevant administrative support experience.
• Strong understanding of Microsoft Office Suite.
• Ability to prioritize daily workload and multitask.

Responsibilities

• Front Desk: Coordinate (and ship) necessary supplies, products and goods for website purchases, conferences, and meetings.
• Receive and sort incoming mail and packages and drop off packages as required to FedEx, Post Office, or UPS.
• Manage and oversee resolution for office/building issues with building management. Input work orders as needed for office needs, access cards, etc.
• Order supplies for onsite and remote staff.
• Order/purchase food/kitchen supplies for office staff. Ensure highest standard of cleanliness of office and kitchen. Restock refrigerator and office needs/supplies as needed.
• Ensure the storage cleanliness and organization, possible inventory check.

Skills

Proactive problem solving

Exceptional communication

Attention to detail

Organization

Multitasking

Tools

Microsoft Office

Job description

Ultimate Staffing Services in Costa Mesa, CA, is seeking a motivated, proactive Office Assistant for a part-time, in-office role (3–6 month assignment). Hours are Monday–Friday from 8:00 am to 2:00 pm near Newport Beach by the airport.

The position involves front desk duties, mail handling, supply coordination, and maintaining a clean, organized office and kitchen area. Prior administrative experience and MS Office proficiency are desired.