Front Office Receptionist-Tenant Relations

Ultimate Staffing; Newport Beach (CA); On-site; USD 29,549 - 42,085; Full time

Job summary

A staffing company is seeking a Front Office Receptionist in Newport Beach, CA. This entry-level role involves front desk operations, coordinating tenant requests, and interacting with on-site staff. The ideal candidate should be proficient in Microsoft Office and comfortable using Zoom. The position is full-time and may lead to a permanent hire if a good fit is found. Candidates are encouraged to apply regardless of prior experience with specific tools, as training is provided.

Qualifications

• Proficiency in Microsoft Office: Word, Excel, Outlook.
• Experience in customer service or administrative roles.
• Ability to manage tenant requests and communication.

Responsibilities

• Handle front desk operations and visitor inquiries.
• Coordinate tenant requests and concerns through email.
• Assist with office supply management and administrative tasks.
• Answer, transfer, and make phone calls as needed.
• Work closely with on-site property manager and staff.

Skills

Front desk duties

Tenant liaison

Microsoft Office proficiency

Zoom knowledge

Tools

Angus

Nexus

Job description

Front Office Receptionist – Tenant Relations

3 days ago Be among the first 25 applicants

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$26.00/hr - $26.00/hr

Ultimate Staffing is looking for a Front Office Receptionist‑Tenant Coordinator for a Commercial Property Management company in Newport Beach. This position is a temporary contract, full‑time. It could be temp‑hire if it was the right fit for you and the company. Immediate start.

Practical responsibilities include:

• Front desk duties
• Tenant liaison coordinating any tenant requests/concerns (mostly via email)
• Working with on‑site staffing (engineers, janitorial, security), maintaining office supplies, etc.
• Answer, transfer, and make calls when necessary
• Answer emails from tenants and vendors quickly and efficiently
• Proficient understanding of Microsoft Office: Word, Excel, Outlook
• Working knowledge of Zoom
• Previous experience with Angus and Nexus, preferred but not required
• Work directly with on‑site property manager and other staff

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industries: Administrative and Support Services

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Location: Newport Beach, CA