Part Time Office Assistant

Ultimate Staffing Services; Costa Mesa (CA); On-site; USD 28,000 - 29,000; Part time

Job summary

Ultimate Staffing Services in Costa Mesa, CA, is seeking a motivated, proactive Office Assistant for a part-time, in-office role (3–6 month assignment). Hours are Monday–Friday from 8:00 am to 2:00 pm near Newport Beach by the airport.

The position involves front desk duties, mail handling, supply coordination, and maintaining a clean, organized office and kitchen area. Prior administrative experience and MS Office proficiency are desired.

Qualifications

• Proactive problem solver with exceptional communication skills, meticulous attention to detail and eminent organization.
• Proven experience with relevant administrative support experience.
• Strong understanding of Microsoft Office Suite.
• Ability to prioritize daily workload and multitask.

Responsibilities

• Front Desk: Coordinate (and ship) necessary supplies, products and goods for website purchases, conferences, and meetings.
• Receive and sort incoming mail and packages and drop off packages as required to FedEx, Post Office, or UPS.
• Manage and oversee resolution for office/building issues with building management. Input work orders as needed for office needs, access cards, etc.
• Order supplies for onsite and remote staff.
• Order/purchase food/kitchen supplies for office staff. Ensure highest standard of cleanliness of office and kitchen. Restock refrigerator and office needs/supplies as needed.
• Ensure the storage cleanliness and organization, possible inventory check.

Skills

Proactive problem solving

Exceptional communication

Attention to detail

Organization

Multitasking

Tools

Microsoft Office

Job description

Part Time Office Assistant (JN -092026-430018) Costa Mesa, California

Salary: USD20 - USD21 per hour

Temporary Part Time Office Assistant needed for 3-6 month in Newport Beach by the airport. This is an IN Office role. The hours are Monday-Friday 8:00 am-2:00 pm. We are seeking a new member to our team in beautiful Newport Beach office. We are looking for a motivated disciplined person for our front office.

This temporary position pays $20.00-$21.00 an hour.

Responsibilities

• Front Desk:
• Coordinate (and ship) necessary supplies, products and goods for website purchases, conferences, and mtgs.
• Receive and sort incoming mail and packages and drop off packages as required to FedEx, Post Office, or UPS.
• Manage and oversee resolution for office/bldg. issues with building management. Inputting work orders as needed for office needs, access cards, etc.
• Order supplies for onsite and remote staff.
• Order/purchase food/kitchen supplies for office staff. Make sure highest standard for cleanliness of office and kitchen. Restock refrigerator and office needs/supplies as needed.
• Ensure the storage cleanliness and organization, possible inventory check.
• Staff Support:

Qualifications

• The ideal candidate will be a proactive problem solver with exceptional communication skills, meticulous attention to detail and eminent organization.
• Proven experience with relevant administrative support experience.
• Strong understanding of Microsoft Office Suite.
• Ability to prioritize daily workload and must be detail oriented and ability to multitask.
• The ideal candidate will be a proactive problem solver with exceptional communication skills, meticulous attention to detail and eminent organization.
• Strong understanding of Microsoft Office Suite.
• Ability to prioritize daily workload and must be detail oriented and ability to multitask.