Part-Time Front Desk & Admin Coordinator

Easterseals West Georgia Inc; Columbus (GA); On-site; USD 17,000 - 22,000; Part time

Job summary

Easterseals West Georgia Inc is seeking a part-time Receptionist (12:00 pm – 6:00 pm, Monday–Friday) to handle front-desk duties under the supervision of the Executive Assistant/Auxiliary Services Manager. You will greet visitors, answer calls, and manage participant records in ProCare.

The role requires strong customer service, attention to detail, proficient computer skills, and ability to use ProCare; duties include preparing files, updating addresses and class assignments, collecting fees,

Qualifications

• High school diploma or GED or equivalent.
• One year of secretary/receptionist experience.
• Must be committed to providing outstanding customer service.
• Must have excellent interpersonal, and communication skills.
• Proficient computer and organizational skills.
• Ability to operate general office equipment.
• Strong attention to detail.

Responsibilities

• Answers phone calls and directs callers to the appropriate party.
• Greets and assists all parents, callers and visitors in a positive and professional manner, and relays information appropriately.
• Prepares files for incoming participants. Establishes participant status on Pro-Care System.
• Updates participant address, class assignment and other pertinent data on ProCare annually or as needed.
• Collects program service fees and assists in keeping accounts current.
• Records payment for program service fees, accounts receivable and donations on ledger.
• Maintains accurate and orderly filing system for participants records including attendance and immunization.
• Ensures that an adequate supply of applications (employee and participant) is always available.
• Notifies appropriate staff on participant arrivals or departure, if needed.
• Assists with keeping all forms updated.Keeps clean and neat forms produced for use.
• Performs all other duties as assigned by the Executive Assistant/ Auxiliary Services Manager and CEO.

Skills

Customer service

Interpersonal skills

Communication

Proficient computers

Organizational skills

Office equipment

Education

High school diploma or GED

1 year secretary/receptionist experience

Tools

ProCare System

Job description

Easterseals West Georgia Inc is seeking a part-time Receptionist (12:00 pm – 6:00 pm, Monday–Friday) to handle front-desk duties under the supervision of the Executive Assistant/Auxiliary Services Manager. You will greet visitors, answer calls, and manage participant records in ProCare.

The role requires strong customer service, attention to detail, proficient computer skills, and ability to use ProCare; duties include preparing files, updating addresses and class assignments, collecting fees,