Part-Time Facilities & Office Support Coordinator

Insight Global; Irvine (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

Insight Global is seeking a Part-Time Facilities Coordinator to support daily operations and upkeep of a professional office environment. You will coordinate facility requests, assist with minor maintenance, manage vendors, and ensure workspaces and meeting rooms are organized and ready for use.

Ideal candidates have 1–3 years in facilities or office operations, can work on-site ~20 hours/week, and are proficient with Microsoft Office/Teams and ticketing tools.

Qualifications

• 1–3 years of facilities support or similar operations experience.
• On-site availability around 20 hours per week.
• Proficiency with Microsoft Office, Teams, and ticket-tracking tools.
• Strong organizational and interpersonal skills.
• Ability to work independently and prioritize tasks.

Responsibilities

• Monitor and complete facility requests via landlord's digital helpdesk.
• Perform minor repairs or coordinate with maintenance.
• Serve as main contact for vendors and service providers.
• Greet guests and assist with parking validations.
• Track inventory and restock supplies across office areas.
• Receive and distribute mail, deliveries, and shipments.
• Manage keys and access badges for new employees.
• Keep meeting rooms organized and stocked for use.
• Assist with desk moves, reconfigurations, events, and special projects.

Skills

Facilities support

Office administration

Vendor management

Organization

Communication

Independence

Tools

Microsoft Office

Microsoft Teams

Ticketing software

Job description

Insight Global is seeking a Part-Time Facilities Coordinator to support daily operations and upkeep of a professional office environment. You will coordinate facility requests, assist with minor maintenance, manage vendors, and ensure workspaces and meeting rooms are organized and ready for use.

Ideal candidates have 1–3 years in facilities or office operations, can work on-site ~20 hours/week, and are proficient with Microsoft Office/Teams and ticketing tools.