Part-Time Facilities Coordinator

Insight Global; Irvine (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

Insight Global is seeking a Part-Time Facilities Coordinator to support daily operations and upkeep of a professional office environment. You will coordinate facility requests, assist with minor maintenance, manage vendors, and ensure workspaces and meeting rooms are organized and ready for use.

Ideal candidates have 1–3 years in facilities or office operations, can work on-site ~20 hours/week, and are proficient with Microsoft Office/Teams and ticketing tools.

Qualifications

• 1–3 years of facilities support or similar operations experience.
• On-site availability around 20 hours per week.
• Proficiency with Microsoft Office, Teams, and ticket-tracking tools.
• Strong organizational and interpersonal skills.
• Ability to work independently and prioritize tasks.

Responsibilities

• Monitor and complete facility requests via landlord's digital helpdesk.
• Perform minor repairs or coordinate with maintenance.
• Serve as main contact for vendors and service providers.
• Greet guests and assist with parking validations.
• Track inventory and restock supplies across office areas.
• Receive and distribute mail, deliveries, and shipments.
• Manage keys and access badges for new employees.
• Keep meeting rooms organized and stocked for use.
• Assist with desk moves, reconfigurations, events, and special projects.

Skills

Facilities support

Office administration

Vendor management

Organization

Communication

Independence

Tools

Microsoft Office

Microsoft Teams

Ticketing software

Job description

Job Description

Insight Global is seeking a reliable and highly organized Part-Time Facilities Coordinator to support the daily operations and upkeep of a professional office environment. This individual will coordinate facility requests, assist with minor office maintenance, manage vendors and supplies, support visitors, and ensure workspaces and meeting rooms are organized and ready for use.

Skills and Requirements

• 1–3 years of experience in facilities support, property management, office administration, or a similar operations role
• Ability to work on-site approximately 20 hours per week
• Proficiency with Microsoft Office, Microsoft Teams, communication tools, and ticket-tracking software
• Strong organizational, communication, and interpersonal skills
• Ability to work independently and prioritize tasks effectively
• Comfortable standing or walking for extended periods and using step stools
• Ability to occasionally lift or move office items weighing up to 50 pounds

Day-to-Day

• Monitor and complete facility requests through the landlord’s digital helpdesk system
• Perform minor repairs using basic hand tools or coordinate with building maintenance
• Serve as the main point of contact for vendors, contractors, and service providers
• Welcome guests, direct visitors, and assist with parking validations
• Track inventory and restock office, kitchen, and copy-room supplies
• Receive, sort, and distribute mail, deliveries, and supply shipments
• Manage keys and access badges for incoming employees
• Keep meeting rooms organized, stocked, and ready for use
• Assist with desk moves, office reconfigurations, company events, and special projects

We are committed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].