Part-Time Executive Assistant & Travel Coordinator

Trakstar; Town of New Windsor (NY); On-site; USD 36,000 - 37,000; Part time

Job summary

Trakstar is seeking an Administrative Assistant to provide high-level support to senior leadership. The role coordinates travel, manages travel and expense processes, and handles calendar management and meeting coordination.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities with discretion and professionalism. You will prepare documents and presentations, maintain electronic records, assist with special projects, and provide front desk backup.

Qualifications

• Experience supporting executives or senior leadership in an administrative capacity.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
• Experience with travel and expense systems preferred (e.g., Concur).
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent communication, problem-solving abilities, and discretion.

Responsibilities

• Coordinate travel for executives (airfare, hotel, ground transport).
• Prepare and submit travel/expense reports accurately.
• Manage senior leaders' calendars and scheduling.
• Prepare PowerPoint presentations and reports.
• Maintain organized electronic records and assist with admin tasks.
• Assist meeting coordination and follow-up items.
• Provide backup front desk coverage.
• Support new member orientations and internal communications.
• Provide general support to Sales department as needed.
• Assist Executive Secretary as needed.

Skills

Organizational skills

Calendar management

Administrative support

Stellar communication

Discretion

Customer service

Tools

Concur

Outlook

PowerPoint

Excel

Word

Travel coordination software

Job description

Trakstar is seeking an Administrative Assistant to provide high-level support to senior leadership. The role coordinates travel, manages travel and expense processes, and handles calendar management and meeting coordination.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities with discretion and professionalism. You will prepare documents and presentations, maintain electronic records, assist with special projects, and provide front desk backup.