Executive Personal Assistant & Travel Coordinator

staffingsolutiongroup.com; Austin (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Staffing Solution Group is seeking a versatile Personal Assistant to support senior management with administrative tasks, scheduling, note-taking, and correspondence. The role involves data entry, calendar management, travel arrangements, and coordination across departments.

The ideal candidate has 2+ years in administrative roles, proficiency with MS Office, and excellent organizational skills. On-site duties include prepping meetings and managing office logistics as needed.

Qualifications

• High School Diploma required.
• 2+ years of administrative or secretarial experience.
• 1+ years of PA experience preferred.
• Proficiency with MS Office (Excel, Word, PowerPoint).
• Proficient note-taking, typing, recordkeeping and organizing skills.

Responsibilities

• Schedule meetings and manage calendars.
• Take notes and prepare comprehensive meeting minutes.
• Handle correspondence for management.
• Input data into systems and maintain databases.
• Coordinate with internal departments and arrange travel per policy.
• Draft emails and letters and prepare presentations.
• Arrange appointments and manage calendar reminders.
• Order office supplies and manage mail and courier services.
• Maintain facilities for scheduled events and assist with refreshments.

Skills

Note-taking

Calendar management

Communication

Data entry

Office software

Education

High School Diploma

Tools

MS Outlook

Excel

Word

PowerPoint

Job description

Staffing Solution Group is seeking a versatile Personal Assistant to support senior management with administrative tasks, scheduling, note-taking, and correspondence. The role involves data entry, calendar management, travel arrangements, and coordination across departments.

The ideal candidate has 2+ years in administrative roles, proficiency with MS Office, and excellent organizational skills. On-site duties include prepping meetings and managing office logistics as needed.