Part-Time Executive Assistant to CEO & Operations

Texas Association of Museums; Austin (TX); On-site; USD 28,000 - 33,000; Part time

Benefits offered by this job

Paid time off

Vacation leave

Institutional holidays

Job summary

Buffalo Soldiers National Museum in Houston, TX is seeking a part-time Administrative Assistant to support the CEO and Director of Operations. The role requires highly organized, proactive individuals who can manage multiple priorities and sustain an efficient leadership workflow.

Responsibilities include calendar management, drafting correspondence, handling emails and calls, coordinating meetings and events, maintaining confidentiality, and assisting with special projects and timelines.

Qualifications

• High school diploma required; equivalent combination of education and experience considered.
• Minimum 2–3 years of administrative experience, preferably in a nonprofit setting.
• Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High attention to detail and accuracy.

Responsibilities

• Support calendar management, meeting scheduling, and appointment coordination for the CEO and Director of Operations & Facilities as needed.
• Prepare and edit correspondence, communications, and other documents.
• Handle incoming and outgoing communications, including emails and phone calls, prioritizing as needed.
• Maintain confidential and sensitive information with discretion.
• Coordinate logistics for meetings, conferences, and events, including booking venues and arranging catering.
• Support the planning and execution of special projects and initiatives.
• Track project timelines and deliverables to help ensure deadlines are met.

Skills

Administrative experience

Organizational skills

Time-management

Written communication

Verbal communication

MS Office

Attention to detail

High school diploma

Education

High school diploma

Bachelor's degree in related field

Tools

Microsoft Office Suite

Job description

Buffalo Soldiers National Museum in Houston, TX is seeking a part-time Administrative Assistant to support the CEO and Director of Operations. The role requires highly organized, proactive individuals who can manage multiple priorities and sustain an efficient leadership workflow.

Responsibilities include calendar management, drafting correspondence, handling emails and calls, coordinating meetings and events, maintaining confidentiality, and assisting with special projects and timelines.