Executive Assistant (to CEO) - mission based community organization

LEO Inc; Lynn (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

LEO Inc. in Lynn, MA seeks an Executive Assistant to support the CEO and Senior Leadership Team with high-level administrative and operational tasks.

The role coordinates projects, manages communications, and ensures confidentiality and discretion across the organization. You will organize meetings, take minutes, handle board communications, travel arrangements, and office operations while collaborating across departments to keep strategic priorities on track.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Minimum 3 years of office administration and customer service experience.
• Strong proficiency in Microsoft Office Suite and other technology platforms.

Responsibilities

• Provide executive administrative support to the CEO and Director of Human Resources.
• Support coordination of senior leadership projects and initiatives with project management and action tracking.
• Update project tracking during weekly Directors' Meetings and communicate follow-up assignments and deadlines.
• Assist with monitoring organizational priorities and leadership initiatives for timely completion.
• Collaborate with staff across departments to identify, analyze, and resolve operational challenges.
• Prepare minutes for senior leadership and Board meetings.
• Serve as primary point of contact for the Office of the CEO, handling internal and external communications with discretion.

Skills

Office administration

Customer service

Microsoft Office

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Primary Function The Executive Assistant reports directly to the Chief Executive Officer (CEO) and provides high-level administrative and operational support to the CEO and Senior Leadership Team. This position ensures the efficient operation of the Senior Leadership Team by providing exceptional organizational, communication, and project coordination support. The Executive Assistant serves as a trusted liaison among leadership, staff, the Board of Directors, and external stakeholders, maintaining the highest standards of professionalism, confidentiality, and discretion.

Key Responsibilities

CEO & Senior Leadership Support

• Provide executive administrative support to the Chief Executive Officer and Director of Human Resources.
• Support the Coordination of senior leadership team projects and initiatives by maintaining project management and action tracking system.
• Update project management tracking system during weekly Directors' Meetings and communicate follow up assignments, deadlines, and action items.
• Assist with monitoring organizational priorities and ensuring timely completion of leadership initiatives.
• Collaborate with staff across departments to identify, analyze, and resolve operational challenges.
• Prepare minutes for senior leadership and Board meetings.
• Serve as the primary point of contact for the Office of the CEO, managing internal and external communications with professionalism and discretion.

Board of Directors Support

• Manage all Board and Committee communications, notifications, and documentation.
• Attend meetings, take minutes, and track compliance with state and federal requirements.
• Maintain board records and online board management systems.
• Document board actions and provide reports as needed.

Office Management

• Manage office operations, including supplies, equipment, and vendor coordination.
• Organize electronic and paper filing systems for confidential information.
• Coordinate conference attendance, meetings, and travel arrangements.
• Manage technology purchases serving as the liaison with IT consultants, including tracking internal IT service requests and billing records.

Skills & Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Minimum 3 years of office administration and customer service experience, preferably in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite and other technology platforms.
• Demonstrated ability to provide high-level administrative support with confidentiality, discretion and diplomacy.
• Exceptional organizational, strategic thinking, and problem-solving skills.
• Excellent oral and written communication with attention to detail.
• Strong interpersonal skills with high emotional intelligence and cultural competence.
• Experience with federally and state-funded programs preferred.
• Commitment to the mission and values of the organization.

Schedule

Monday through Friday