Elite Executive Assistant to CEO - Calendar & Ops

Neatly & Co; Houston (TX); On-site; USD 39,000 - 62,000; Full time

Job summary

Neatly & Co is seeking an Executive Assistant in Houston to support the CEO with calendar management, email triage, travel planning, and cross-functional coordination. This role emphasizes discretion, organization, and proactive problem-solving to keep the CEO focused on clients, design work, and business growth.

You will manage both business and personal tasks, handle vendor communications, and maintain clean financial records while ensuring timely follow-ups and high accuracy in all

Qualifications

• Three or more years supporting a senior executive, owner, or principal, including personal support.
• Excellent written communication with a high standard for accuracy and formatting.
• Strong proficiency with Google Workspace or Microsoft 365 and project management tools.
• Experience managing purchasing, receipts, and expense reconciliation.
• Proven discretion with confidential business, financial, and personal information.
• Ability to work independently, anticipate needs, and follow through without reminders.
• Strong problem-solving skills and sound judgment on what to elevate.
• Reliable transportation, a valid driver's license, and schedule flexibility.

Responsibilities

• Manage the CEO's calendar, internal and external meetings, travel, events, and activities.
• Resolve scheduling conflicts and protect focused work blocks.
• Coordinate internal team meetings and structure the CEO's week around priorities.
• Triage the CEO's inbox and surface items needing attention; draft internal correspondence.
• Prepare agendas, capture notes, and track action items to completion.
• Conduct research and compile options to support quick decisions.
• Place and track orders for business and personal purchases; manage returns and vendor follow-ups.
• Capture, code, and submit receipts through the company expense platform; maintain clean business/personal records.
• Handle personal requests and errands; book personal/business travel and build itineraries.
• Support back-office projects like marketing asset organization and content collection.

Skills

Executive support

Google Workspace

Microsoft 365

Purchasing & receipts

Discretion & confidentiality

Independent work

Scheduling & calendar

Driver's license

Tools

Expense platforms

Job description

Neatly & Co is seeking an Executive Assistant in Houston to support the CEO with calendar management, email triage, travel planning, and cross-functional coordination. This role emphasizes discretion, organization, and proactive problem-solving to keep the CEO focused on clients, design work, and business growth.

You will manage both business and personal tasks, handle vendor communications, and maintain clean financial records while ensuring timely follow-ups and high accuracy in all