Administrative Assistant | Houston, TX

Texas Association of Museums; Austin (TX); On-site; USD 28,000 - 33,000; Part time

Benefits offered by this job

Paid time off

Vacation leave

Institutional holidays

Job summary

Buffalo Soldiers National Museum in Houston, TX is seeking a part-time Administrative Assistant to support the CEO and Director of Operations. The role requires highly organized, proactive individuals who can manage multiple priorities and sustain an efficient leadership workflow.

Responsibilities include calendar management, drafting correspondence, handling emails and calls, coordinating meetings and events, maintaining confidentiality, and assisting with special projects and timelines.

Qualifications

• High school diploma required; equivalent combination of education and experience considered.
• Minimum 2–3 years of administrative experience, preferably in a nonprofit setting.
• Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High attention to detail and accuracy.

Responsibilities

• Support calendar management, meeting scheduling, and appointment coordination for the CEO and Director of Operations & Facilities as needed.
• Prepare and edit correspondence, communications, and other documents.
• Handle incoming and outgoing communications, including emails and phone calls, prioritizing as needed.
• Maintain confidential and sensitive information with discretion.
• Coordinate logistics for meetings, conferences, and events, including booking venues and arranging catering.
• Support the planning and execution of special projects and initiatives.
• Track project timelines and deliverables to help ensure deadlines are met.

Skills

Administrative experience

Organizational skills

Time-management

Written communication

Verbal communication

MS Office

Attention to detail

High school diploma

Education

High school diploma

Bachelor's degree in related field

Tools

Microsoft Office Suite

Job description

Job Description | Administrative Assistant

Position Type: Part-Time, up to 30 hours/week, Non-Exempt; occasional evenings and weekends

Salary: $20–$24 per hour, commensurate with experience

Reports To: Chief Executive Officer (CEO), in partnership with the Director of Operations & Facilities

Location: Houston, Texas (on-site)

About the Museum

The Buffalo Soldiers National Museum preserves and shares the stories and contributions of the African American military experience through its permanent collections, exhibitions, educational programming, and performing and visual arts.

Position Summary

The Administrative Assistant provides administrative support to BSNM's leadership team, split between the CEO and the Director of Operations & Facilities. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities, helping leadership maintain an effective and productive workflow that supports the overall success of the Museum.

Key Responsibilities

• Support calendar management, meeting scheduling, and appointment coordination for the CEO and Director of Operations & Facilities as needed.
• Prepare and edit correspondence, communications, and other documents.
• Handle incoming and outgoing communications, including emails and phone calls, prioritizing as needed.
• Maintain confidential and sensitive information with discretion.
• Coordinate logistics in partnership with the Director of Operations & Facilities for meetings, conferences, and events, including booking venues and arranging catering.
• Support the planning and execution of special projects and initiatives.
• Track project timelines and deliverables to help ensure deadlines are met.

Required Qualifications

• High school diploma required; equivalent combination of education and experience considered.
• Minimum 2–3 years of administrative experience, preferably in a nonprofit setting.
• Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High attention to detail and accuracy.

Preferred Qualifications

• Bachelor's degree in a related field.
• Experience working with diverse communities.
• Experience supporting both executive and operational leadership simultaneously.
• Flexibility and adaptability to changing priorities and tasks.
• Genuine interest in African American history and BSNM's mission.

Benefits for this position include, based on scheduled hours and eligibility:

• Paid time off, vacation, sick leave and institutional holidays
• Mission-driven institutional culture