Part-Time Executive Assistant & Office Operations

Expansa; The Woodlands (TX); Vor Ort; USD 25.000 - 39.000; Teilzeit

Zusammenfassung

Expansa in The Woodlands, Texas, is seeking an Office Manager to provide executive support and oversee administrative operations. This part-time role (20–25 hours/week, 9:00 a.m.–2:00 p.m.) blends office management with executive assistance to the president, ensuring smooth daily activities and organizational efficiency.

Responsibilities include managing calendars, coordinating travel, onboarding customers and vendors, maintaining records, and coordinating COI administration and office services.

Qualifikationen

• At least 3 years of experience in executive support or office management.
• Strong organizational skills and ability to meet multiple deadlines.
• Proficiency with calendars, documents, and business systems; ERP/CRM experience preferred.
• Experience with customer or vendor setup, travel coordination, and insurance records.

Aufgaben

• Provide executive support: manage calendars, meetings, agendas, and correspondence.
• Coordinate travel, lodging, itineraries, and expense documentation.
• Administer customer onboarding including W-9s and data entry.
• Administer vendor onboarding and route procurement-related decisions.
• Coordinate COI requests and broker communications, maintain records.
• Maintain controlled office records, templates, and contract documents.
• Manage office supplies, service providers, and onboarding logistics.
• Escalate conflicting tasks and coordinate administrative workflow.
• Document recurring processes and suggest improvements.

Kenntnisse

Executive support

Calendar management

Travel coordination

Documents management

Vendor onboarding

COI administration

Office administration

Discretion

Communication

Ausbildung

Bachelor's degree in business/administration

Tools

Zoho CRM

Office suite

Spreadsheets

Jobbeschreibung

Expansa in The Woodlands, Texas, is seeking an Office Manager to provide executive support and oversee administrative operations. This part-time role (20–25 hours/week, 9:00 a.m.–2:00 p.m.) blends office management with executive assistance to the president, ensuring smooth daily activities and organizational efficiency.

Responsibilities include managing calendars, coordinating travel, onboarding customers and vendors, maintaining records, and coordinating COI administration and office services.