Executive Office Coordinator - Part-Time Admin & Ops

E.N.T. Specialty Partners; Irving (TX); On-site; USD 25,000 - 30,000; Part time

Job summary

ENT Specialty Partners (ESP) seeks an Administrative Assistant to support the Executive Office in Irving, TX. This part-time role covers day-to-day tasks, coordinates meetings, and maintains office operations for a collaborative healthcare team.

The position emphasizes confidentiality, organization, and proactive support to HR and IT for onboarding and offboarding, with Tue–Thu, 9:00 a.m. to 5:00 p.m. availability.

Qualifications

• High school diploma, GED, or equivalent.
• 3-5 years’ experience as an administrative or office manager.
• Detail-oriented; good time management skills and ability to prioritize work.
• Excellent verbal and written communication skills
• Interpersonal skills
• Advanced computer skills, with full knowledge of Microsoft Office products and an aptitude to learn new systems and procedures
• Flexibility to adjust to new tasks should company or office needs change

Responsibilities

• Serves as the primary office contact for employees, clients, visitors, and vendors.
• Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, managing office supply inventory, and completing clerical functions.
• Coordinates office vendors, including maintenance, contractors, and suppliers, ensuring services align with agreements and meet standards.
• Answers and directs telephone calls; appropriately relaying important information promptly and clearly, maintaining confidentiality as needed.
• Manages office and conference room access, including the badge security system in coordination with the building management company.
• Coordinates appointments and schedules as needed.
• Assists with document creation, notetaking, and correspondence where needed.
• Works with the Human Resources and IT departments to ensure equipment and supplies are promptly and consistently provided to new hires and obtained from exiting employees.
• Plans in-house and/or off-site activities of the organization
• Ensures office supplies are stocked, appliances and machines are running smoothly, and the office is kept organized and clean.
• Receive and sort daily mail, assist with shipping and receiving packages.
• Pick up deliveries and run errands as needed.
• Assists with data entry, research, or clerical projects across departments where needed.

Skills

Verbal communication

Written communication

Office organization

Time management

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

ENT Specialty Partners (ESP) seeks an Administrative Assistant to support the Executive Office in Irving, TX. This part-time role covers day-to-day tasks, coordinates meetings, and maintains office operations for a collaborative healthcare team.

The position emphasizes confidentiality, organization, and proactive support to HR and IT for onboarding and offboarding, with Tue–Thu, 9:00 a.m. to 5:00 p.m. availability.