Part-Time Executive Office Coordinator

E.N.T. Specialty Partners; Dallas (TX); On-site; USD 22,000 - 30,000; Part time

Job summary

ENT Specialty Partners (ESP) is seeking an Administrative Assistant to Executive Office in Dallas. The role provides day-to-day support for the in-office and virtual executive team, handling clerical tasks, meeting coordination, and document preparation.

The part-time position works Tuesday through Thursday, 9:00 a.m. to 5:00 p.m., with occasional flexibility. Strong organizational skills and MS Office proficiency are essential.

Qualifications

• High school diploma or equivalent required.
• 3–5 years’ administrative or office management experience.
• Detail-oriented with strong time management.
• Excellent verbal and written communication.
• Highly organized with ability to prioritize tasks.
• Proficient in Microsoft Office; able to learn new systems.

Responsibilities

• Serve as primary office contact; greet employees, clients, visitors, and vendors.
• Maintain office operations, filing systems, inventory, and clerical tasks.
• Coordinate office vendors, maintenance, and supply contracts.
• Answer calls and direct inquiries; maintain confidentiality.
• Manage access to office and conference rooms; coordinate with building management.
• Schedule appointments and coordinate meetings as needed.
• Assist with document creation, notetaking, and correspondence.
• Support HR and IT with equipment provisioning for new/exiting staff.
• Plan in-house or off-site activities for the organization.
• Ensure supplies, appliances, and office equipment are functioning and orderly.
• Receive mail, assist with shipping/receiving, and run errands as needed.
• Assist with data entry, research, or clerical projects across departments.

Skills

Excellent verbal & written comms

Highly organized

Interpersonal skills

Detail-oriented

Time management

Education

High school diploma

Tools

Microsoft Office

Job description

ENT Specialty Partners (ESP) is seeking an Administrative Assistant to Executive Office in Dallas. The role provides day-to-day support for the in-office and virtual executive team, handling clerical tasks, meeting coordination, and document preparation.

The part-time position works Tuesday through Thursday, 9:00 a.m. to 5:00 p.m., with occasional flexibility. Strong organizational skills and MS Office proficiency are essential.