Operations & Office Coordinator - Partner-Focused Role

Midway Investments Group; The Woodlands (TX); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Paid time off and paid holidays

401(k) with company match

Company-paid term life insurance

Job summary

Midway Group in The Woodlands, TX, is seeking an Administrative Assistant / Office Coordinator to support a Partner and ensure the smooth operation of our corporate office. This full-time, in-office role offers direct involvement with leadership and a chance to impact multiple areas of our growing organization.

The role involves researching, coordinating projects, handling correspondence, scheduling, and daily office tasks. English proficiency is required; Spanish is a plus.

Qualifications

• Minimum three years of experience in administrative support or office coordination.
• Strong organization and professional phone/email communication.
• Ability to manage competing priorities with calm approach.
• Comfort with learning new software and technology.
• Reliable transportation for local errands.
• English proficiency; Spanish proficiency preferred.

Responsibilities

• Support a Partner with research, special projects and coordination for store openings and closings.
• Answer phones, greet visitors and assist employees, store teams and vendors.
• Coordinate repairs, utilities, vendor services and inspections; investigate discrepancies and follow through until issues are resolved.
• Track permits, renewals and documents; assist with insurance claims and TWCC matters with training and guidance.
• Handle mail, packages, office supplies, deposits and local bank and post office errands.
• Maintain accurate records, protect confidential information and help improve office processes.

Skills

Organization

Attention to detail

Professional communication

Initiative

Education

High school diploma or equivalent

Job description

Midway Group in The Woodlands, TX, is seeking an Administrative Assistant / Office Coordinator to support a Partner and ensure the smooth operation of our corporate office. This full-time, in-office role offers direct involvement with leadership and a chance to impact multiple areas of our growing organization.

The role involves researching, coordinating projects, handling correspondence, scheduling, and daily office tasks. English proficiency is required; Spanish is a plus.