Part-Time Executive Assistant & Office Operations Manager

Expansa; Texas; On-site; USD 28,000 - 39,000; Part time

Job summary

Expansa seeks an experienced Office Manager to support the leadership team in The Woodlands, Texas. This hybrid role combines office management with executive assistance, focusing on confidential administrative processes and daily operations.

The ideal candidate has 3+ years of executive support or office management, strong organizational skills, and experience with calendars, spreadsheets, and ERP/CRM systems. Part-time schedule offers flexibility within a professional office setting.

Qualifications

• 3+ years of executive support or office management experience.
• Strong organizational skills and discretion.
• Experience with calendars, spreadsheets, and document management.
• Experience with ERP/CRM systems preferred.

Responsibilities

• Manage executive calendars, meetings, agendas, correspondence, and confidential materials.
• Coordinate travel, lodging, and expenses for leadership.
• Administer customer onboarding documentation and data entry.
• Administer vendor onboarding records and procurement routing.
• Coordinate COI administration and renewals with brokers.
• Maintain controlled office records, forms, templates, and contract docs.
• Manage office supplies and facilities and onboarding logistics.
• Coordinate administrative requests and escalate as needed.
• Document workflows and suggest process improvements.

Skills

Executive support

Office administration

Office management

Attention to detail

Discretion

Written communication

Education

Business or administrative education

Tools

Zoho CRM

Job description

Expansa seeks an experienced Office Manager to support the leadership team in The Woodlands, Texas. This hybrid role combines office management with executive assistance, focusing on confidential administrative processes and daily operations.

The ideal candidate has 3+ years of executive support or office management, strong organizational skills, and experience with calendars, spreadsheets, and ERP/CRM systems. Part-time schedule offers flexibility within a professional office setting.