Part Time Executive Assistant

Beacon Hill; Newton (MA); On-site; USD 41,000 - 48,000; Part time

Job summary

Beacon Hill is seeking a Part-Time Executive Assistant in Newton, MA to support senior leadership in a dynamic and fast-paced environment, combining traditional executive support with light office coordination and offering high visibility across leadership and key stakeholders.

The ideal candidate is highly organized, proactive, and able to anticipate needs while handling sensitive information with discretion, with strong communication and interpersonal skills to interact with internal teams,

Qualifications

• 2–4 years of executive assistant or administrative experience.
• Proficiency in Google Workspace.
• Able to handle confidential information with discretion.
• Strong communication and interpersonal skills.
• Proactive and highly organized.

Responsibilities

• Manage complex scheduling, calendar coordination, and travel for senior executives.
• Prepare presentations and assist with personal administrative tasks.
• Oversee day-to-day office coordination with vendors, supplies, and catering.
• Coordinate with board members and external partners as needed.
• Plan and support meetings and events, including logistics.
• Track expenses and administrative documentation.

Skills

Google Workspace

Organizational skills

Multitasking

Confidentiality

Communication skills

Customer service

Job description

Part Time Executive Assistant (1464125CP) Newton, Massachusetts

Salary: USD30 - USD35 per hour

Location: Newton, MA (100% Onsite)
Schedule: Monday–Friday, ~9:00 AM – 12:00 PM (flexible start time)
Hours: 20–25 hours/week
Duration: Long-term temporary
Start: ASAP
Compensation: $30-$35/hour based on previous experience

Overview

A growing, technology-driven organization is seeking a Part-Time Executive Assistant to support senior leadership in a dynamic and fast-paced environment. This role combines traditional executive support with light office coordination and offers high visibility across leadership and key stakeholders.

Position Summary

The ideal candidate is highly organized, proactive, and able to anticipate needs while managing sensitive information with discretion. This role requires a polished communicator who can effectively interact with internal teams, board members, and external partners while maintaining a professional and positive presence.

Key Responsibilities

• Manage complex scheduling, calendar coordination, and travel arrangements for senior executives
• Support presentation preparation and occasional personal administrative tasks
• Oversee day-to-day office coordination, including vendors, supplies, and catering
• Communicate with board members and coordinate logistics as needed
• Plan and support meetings and events, including scheduling and execution
• Track and process expenses and administrative documentation

Qualifications

• 2–4 years of executive assistant or administrative experience preferred (strong junior candidates considered)
• Proficiency in Google Workspace
• Highly proactive with strong organizational and multitasking skills
• Ability to handle confidential information with discretion
• Excellent communication and interpersonal skills
• Positive, professional, and service-oriented approach

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.