Part-Time Executive Assistant: Scheduling & Office Ops

Beacon Hill; Newton (MA); On-site; USD 41,000 - 48,000; Part time

Job summary

Beacon Hill is seeking a Part-Time Executive Assistant in Newton, MA to support senior leadership in a dynamic and fast-paced environment, combining traditional executive support with light office coordination and offering high visibility across leadership and key stakeholders.

The ideal candidate is highly organized, proactive, and able to anticipate needs while handling sensitive information with discretion, with strong communication and interpersonal skills to interact with internal teams,

Qualifications

• 2–4 years of executive assistant or administrative experience.
• Proficiency in Google Workspace.
• Able to handle confidential information with discretion.
• Strong communication and interpersonal skills.
• Proactive and highly organized.

Responsibilities

• Manage complex scheduling, calendar coordination, and travel for senior executives.
• Prepare presentations and assist with personal administrative tasks.
• Oversee day-to-day office coordination with vendors, supplies, and catering.
• Coordinate with board members and external partners as needed.
• Plan and support meetings and events, including logistics.
• Track expenses and administrative documentation.

Skills

Google Workspace

Organizational skills

Multitasking

Confidentiality

Communication skills

Customer service

Job description

Beacon Hill is seeking a Part-Time Executive Assistant in Newton, MA to support senior leadership in a dynamic and fast-paced environment, combining traditional executive support with light office coordination and offering high visibility across leadership and key stakeholders.

The ideal candidate is highly organized, proactive, and able to anticipate needs while handling sensitive information with discretion, with strong communication and interpersonal skills to interact with internal teams,