Senior Executive Assistant

Advantage Technical; Acton (MA); On-site; USD 135,000 - 145,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Pet Insurance

401(k) Retirement Savings Plans

Employee Assistance Program (EAP)

Commuter/Parking Accounts

People Perks

Health Savings Account (HSA)

AD&D Insurance

Job summary

Advantage Technical is seeking a Senior Executive Assistant to partner with and support our executive leadership in Acton, MA. The role emphasizes strategic calendar management, complex travel planning, and cross-functional collaboration to drive operational efficiency.

The ideal candidate has 7–10 years of experience supporting senior leaders, a strong business acumen, and proficiency in MS Office, Teams, SharePoint, and PowerPoint. Experience with Concur, SAP, and Smartsheet is preferred.

Qualifications

• 7-10 years of experience supporting senior executives.
• Experience supporting global organizations.
• Advanced proficiency with Microsoft Office, Outlook, Teams, SharePoint, and PowerPoint.
• Experience with Concur, SAP, and Smartsheet preferred.

Responsibilities

• Manage complex executive calendars, scheduling, and priority alignment across multiple stakeholders.
• Coordinate domestic and international travel, including itineraries, accommodations, and last-minute changes.
• Organize executive meetings, town halls, leadership events, and offsite meetings.
• Prepare agendas, presentations, meeting materials, action items, and executive communications.
• Serve as a key liaison between executive leadership, internal teams, and external partners.
• Manage expense reports, corporate card reconciliations, invoices, purchase orders, and vendor coordination using Concur and SAP.
• Maintain collaboration platforms including Microsoft Teams and SharePoint.
• Handle confidential information with professionalism and discretion.

Skills

Executive support

Project management

Global experience

Communication skills

Tools

Microsoft Office

Outlook

Teams

SharePoint

PowerPoint

Concur

SAP

Smartsheet

Job description

Senior Executive Assistant

Acton, MA | $67/Hour

Support Executive Leadership and Drive Business Impact

Are you an experienced Senior Executive Assistant who excels in supporting executive leadership in a fast-paced, global business environment? We're seeking a highly organized, strategic professional to provide high-level support to Vice Presidents and leadership teams. This role goes beyond traditional administrative responsibilities, requiring strong business acumen, sound judgment, and the ability to anticipate needs, manage priorities, and drive operational efficiency.

Key Responsibilities

• Manage complex executive calendars, scheduling, and priority alignment across multiple stakeholders.
• Coordinate domestic and international travel, including itineraries, accommodations, and last-minute changes.
• Organize executive meetings, town halls, leadership events, and offsite meetings.
• Prepare agendas, presentations, meeting materials, action items, and executive communications.
• Serve as a key liaison between executive leadership, internal teams, and external partners.
• Manage expense reports, corporate card reconciliations, invoices, purchase orders, and vendor coordination using Concur and SAP.
• Maintain collaboration platforms including Microsoft Teams and SharePoint.
• Handle confidential information with professionalism and discretion.

Qualifications

• 7-10 years of experience supporting senior executives, VP-level leaders, C-suite executives, or general managers.
• Proven success managing complex projects and cross-functional initiatives.
• Experience supporting global organizations and international teams.
• Advanced proficiency with Microsoft Office, Outlook, Teams, SharePoint, and PowerPoint.
• Experience with Concur, SAP, and Smartsheet preferred.
• Exceptional communication, organizational, and problem-solving skills.
• Ability to thrive in high-growth, fast-paced, and evolving environments.

Benefits

• Medical, Dental, Vision, and Pet Insurance
• 401(k) Retirement Savings Plans
• Employee Assistance Program (EAP)
• Commuter/Parking Accounts
• People Perks
• Health Savings Account (HSA)
• AD&D Insurance

If you're a proactive executive support professional looking to make a meaningful impact with senior leadership, for this exciting opportunity in Acton, MA.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

Advantage Technical connects top- talent in technology, engineering, and technical fields with forward-looking companies.

Advantage Technical is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Advantage Technical offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Advantage Technical is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.