Executive Assistant

Metcabinet; Norwood (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

Metcabinet is seeking an Executive Assistant in Norwood, MA, to provide high-level administrative support and act as the primary liaison for internal and external stakeholders.

The role requires 3–5 years of experience supporting C-suite executives, exceptional calendar management, and strong communication skills. You will handle confidential information and coordinate complex schedules with multiple priorities.

Qualifications

• Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar high-level support role.
• Proven track record of supporting C-suite or senior organizational executives.
• Strong organizational and time-management capabilities.
• Ability to maintain confidentiality for sensitive information.

Responsibilities

• Manage executive calendars, schedule meetings, and prepare briefings and materials.
• Track expenses and reconcile reports; assist with event logistics and offsite activities.
• Maintain project documentation and ensure deadlines are met; liaise with internal teams and external partners.

Skills

Time management

Written communication

Emotional intelligence

Problem solving

Stakeholder management

Education

High school diploma

Associate/Bachelor's degree

Tools

Microsoft Office

Google Workspace

Zoom

Slack

Microsoft Teams

Project management software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Full Time

Norwood HQ, Norwood, MA, US

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive, high-level administrative support. In this role, you will act as the primary point of contact and operational gatekeeper for internal and external stakeholders. The ideal candidate thrives in a fast‑paced environment, possesses strong critical thinking skills, and can seamlessly manage multiple moving priorities.

Key Responsibilities

Calendar & Schedule Management

• Optimize executive calendars by proactively scheduling, prioritizing, and vetting all meeting requests.
• Resolve scheduling conflicts independently and dynamically adjust agendas based on shifting business demands.
• Provide daily briefings and preparation materials to ensure the executive is organized for upcoming engagements.
• Serve as the primary liaison between executive leadership, board members, employees, clients, and vendors.
• Filter incoming communications including phone calls, emails, and physical mail to shield executive time.
• Draft professional correspondence, memos, agendas, presentations, and corporate documents on behalf of leadership.

Logistics & Operations

• Track business expenses and reconcile weekly or monthly credit card statements and expense reports.
• Help organize corporate events, leadership retreats, offsite workshops, and meetings.

Project & Information Management

• Maintain strict confidentiality regarding sensitive company data, financial records, and personnel matters.
• Track key objectives and project deadlines to ensure deliverables from various departments stay on schedule.

Qualifications & Skills

Required Experience

• Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar high-level support role.
• Proven track record of supporting C‑suite or senior organizational executives.

Technical Skills

• Advanced software proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Remote tool literacy including Zoom, Slack, Microsoft Teams, and modern project management software.

Core Competencies

• Exceptional time-management capabilities with an innate ability to prioritize tasks under pressure.
• Flawless written communication and proofreading skills.
• High emotional intelligence and interpersonal skills to build trust across all tiers of the organization.
• Proactive problem‑solving instincts that anticipate bottlenecks before they happen.

Education Requirements

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in business administration or a related field is strongly preferred.