Part-Time Evening & Weekend Office Administrator

Gilder Search Group; City of Tonawanda (NY); On-site; USD 27,552 - 33,062; Part time

Job summary

StaffBuffalo is seeking a Part-Time Evening & Weekend Office Administrator in the Buffalo/Tonawanda area to provide essential administrative support. The role is on-site, 20–30 hours weekly, with weekend shifts and weekday evenings.

You will be the steady voice on the phone, help with data entry, printing materials, and general office coordination. The ideal candidate is warm, proactive, and enjoys keeping operations running smoothly.

Qualifications

• Strong computer skills and ability to learn new systems quickly.
• Excellent communication and phone abilities with a warm, professional tone.
• High level of empathy and emotional intelligence when interacting with callers.
• Dependable, proactive, and able to think several steps ahead.
• Comfortable staying composed during both slow periods and busy moments.

Responsibilities

• Answer incoming calls with professionalism, compassion, and clear communication.
• Handle day-to-day administrative tasks including data entry, documentation, printed materials, and workflow coordination.
• Create programs, cards, memorial videos, and other printed or digital materials.
• Assist team members and office leadership with administrative needs and follow-up tasks.
• Coordinate with a small weekend admin team and occasionally work independently.

Skills

Computer skills

Phone skills

Empathy

Attention to detail

Team player

Job description

StaffBuffalo is seeking a Part-Time Evening & Weekend Office Administrator in the Buffalo/Tonawanda area to provide essential administrative support. The role is on-site, 20–30 hours weekly, with weekend shifts and weekday evenings.

You will be the steady voice on the phone, help with data entry, printing materials, and general office coordination. The ideal candidate is warm, proactive, and enjoys keeping operations running smoothly.