Part-Time Office Administrator

Gilder Search Group; City of Tonawanda (NY); On-site; USD 27,552 - 33,062; Part time

Job summary

StaffBuffalo is seeking a Part-Time Evening & Weekend Office Administrator in the Buffalo/Tonawanda area to provide essential administrative support. The role is on-site, 20–30 hours weekly, with weekend shifts and weekday evenings.

You will be the steady voice on the phone, help with data entry, printing materials, and general office coordination. The ideal candidate is warm, proactive, and enjoys keeping operations running smoothly.

Qualifications

• Strong computer skills and ability to learn new systems quickly.
• Excellent communication and phone abilities with a warm, professional tone.
• High level of empathy and emotional intelligence when interacting with callers.
• Dependable, proactive, and able to think several steps ahead.
• Comfortable staying composed during both slow periods and busy moments.

Responsibilities

• Answer incoming calls with professionalism, compassion, and clear communication.
• Handle day-to-day administrative tasks including data entry, documentation, printed materials, and workflow coordination.
• Create programs, cards, memorial videos, and other printed or digital materials.
• Assist team members and office leadership with administrative needs and follow-up tasks.
• Coordinate with a small weekend admin team and occasionally work independently.

Skills

Computer skills

Phone skills

Empathy

Attention to detail

Team player

Job description

Part-Time Office Administrator

Are you a dependable administrative professional who wants a meaningful part-time role where your presence truly makes a difference? StaffBuffalo is partnering with a long-standing, community-centered organization to hire a Part-Time Evening & Weekend Office Administrator, paying $20–$24/hour. This is a wonderful opportunity for someone who enjoys being the steady, reassuring voice on the phone, keeping office operations organized, and supporting essential evening and weekend workflows.

In this Office Administrator role, you’ll work closely with a supportive, close-knit administrative team, helping with essential paperwork, phone support, printed materials, and general office coordination. The ideal office administrator is warm, composed, proactive, and truly enjoys being the “glue” that keeps an office running smoothly. You’ll handle meaningful administrative tasks, adapt to shifting priorities, and contribute to a well-organized, professional environment.

If you’re an empathetic, detail-oriented administrative professional who thrives in a caring, service-focused setting and appreciates work that matters, this could be the perfect part-time opportunity.

This is an on-site, in-person position in the Buffalo/Tonawanda area, part-time (20–30 hours/week), and requires one weekend shift plus several weekday evening shifts.

Responsibilities

• Answer incoming calls with professionalism, compassion, and clear communication
• Handle day-to-day administrative tasks including data entry, documentation, printed materials, and workflow coordination.
• Create programs, cards, memorial videos, and other printed or digital materials.
• Assist team members and office leadership with administrative needs and follow-up tasks.
• Coordinate with a small weekend admin team and occasionally work independently for short periods.
• Present yourself professionally at all times (business attire required).

Qualifications

• Strong computer skills; able to learn new systems quickly.
• Excellent communication and phone abilities with a warm, engaging, and professional tone.
• High level of empathy and emotional intelligence when interacting with callers.
• Dependable, proactive, and able to think several steps ahead.
• Comfortable staying composed during both slow periods and fast-paced, busy moments.
• Strong attention to detail with the ability to keep paperwork and information organized
• Works well in a collaborative, supportive team environment.

Schedule

• Evenings: typically between 10:30 am–7 pm or 11:30 am–8 pm (flexible rotations).
• Weekends: Saturday and/or Sunday, approximately 9 am–5 pm.
• Approximately 20–30 hours per week, depending on coverage needs.
• Ability to adjust hours with team coordination when needed.

The advertised pay range represents what we believe at the time of this job posting that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.