Executive Admin & Front Desk Coordinator

StaffBuffalo; Buffalo (NY); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Full-time on-site in Amherst

Competitive hourly pay

Concur experience preferred

Job summary

StaffBuffalo is seeking an Executive Administrative Assistant/Receptionist for our Amherst, NY office. This full-time, on-site role supports the Executive Team and Office Services by coordinating calendars, preparing materials, and handling correspondence to ensure smooth daily operations.

The ideal candidate is polished, highly organized, and proactive, with 5+ years of executive support experience, strong MS Office skills, and excellent communication and multitasking abilities in a dynamic

Qualifications

• Minimum 5 years of executive administrative support experience.
• Associate's or Bachelor's degree preferred.
• Proficient in MS Office and calendar management with strong communication.

Responsibilities

• Greet, direct, and assist visitors with professional, positive service.
• Handle calls, mail, email, and vendor communications efficiently.
• Provide admin support to Executive Team and Office Services.
• Coordinate meetings, calendars, appointments, and video conferences.
• Prepare and proofread correspondence, presentations, and meeting materials.
• Maintain filing systems and records; support special projects.

Skills

Microsoft Office Suite

Outlook

Calendar Management

Communication skills

Notary Public (preferred)

Education

Associate's degree

Bachelor's degree

Tools

Concur

Job description

StaffBuffalo is seeking an Executive Administrative Assistant/Receptionist for our Amherst, NY office. This full-time, on-site role supports the Executive Team and Office Services by coordinating calendars, preparing materials, and handling correspondence to ensure smooth daily operations.

The ideal candidate is polished, highly organized, and proactive, with 5+ years of executive support experience, strong MS Office skills, and excellent communication and multitasking abilities in a dynamic