Onsite Administrative Assistant & Office Support

JobDiva, Inc.; Buffalo (NY); On-site; USD 38,000 - 48,000; Full time

Job summary

New Wave People in Buffalo is seeking a Receptionist/Administrative Assistant to provide support to the Western Region Buffalo Office on-site.

The role handles phones, visitors, scheduling, meetings, and admin tasks, with a strict 9-5 schedule, 37.5 hours, unpaid lunch, no travel.

The ideal candidate is organized, detail-oriented, and proficient in Office 365, Word, Excel, and SharePoint, with strong teamwork.

Qualifications

• Strong phone etiquette and professional communication.
• Excellent organizational and detail-oriented approach.
• Ability to multi-task in a fast-paced office.
• Proficiency with Microsoft Office Suite.
• Experience with calendar management and meetings.

Responsibilities

• Answering phones, screening and directing calls.
• Screening and directing visitors.
• Scheduling room reservations.
• Assisting with meetings.
• Typing documents and updating databases.
• Incoming and outgoing mail responsibilities.
• Working with paper and electronic files.
• Other tasks as assigned.

Skills

Professional phone skills

Excellent organization

Ability to multi-task

Typing

Filing

Copying

Scanning

Scheduling/calendar management

Microsoft Word

Excel

PowerPoint

Access

Microsoft Teams

Microsoft SharePoint

Administration databases

Tools

Office 365

Outlook

Job description

New Wave People in Buffalo is seeking a Receptionist/Administrative Assistant to provide support to the Western Region Buffalo Office on-site.

The role handles phones, visitors, scheduling, meetings, and admin tasks, with a strict 9-5 schedule, 37.5 hours, unpaid lunch, no travel.

The ideal candidate is organized, detail-oriented, and proficient in Office 365, Word, Excel, and SharePoint, with strong teamwork.