PartTime Office Administrator

StaffBuffalo; United States; On-site; USD 27,552 - 33,062; Part time

Job summary

StaffBuffalo is looking for a dependable Part-Time Office Administrator who can make a meaningful impact in a community-centered organization. The role is part-time, requiring 20-30 hours weekly with evening and weekend shifts. The ideal candidate should demonstrate strong computer skills, excellent communication, and a high level of empathy in a supportive administrative team.

This position will involve answering phones, handling organizational tasks, and creating essential materials. A warm, composed, and proactive attitude is necessary for success in this role. This is an on-site position in the Buffalo/Tonowanda area.

Qualifications

• Ability to learn new systems quickly.
• Warm and engaging communication tone.
• Dependable and proactive with tasks.
• Organized and detail-oriented.
• Comfortable in a fast-paced environment.

Responsibilities

• Answer calls professionally and compassionately.
• Handle administrative tasks and documentation.
• Create printed and digital materials.
• Support team members with administrative needs.
• Cooperate with weekend admin team.
• Maintain professional presentation at all times.

Skills

Strong computer skills

Excellent communication

High level of empathy

Proactive thinking

Attention to detail

Collaborative teamwork

Job description

Part-Time Office Administrator

Are you a dependable administrative professional who wants a meaningful part‑time role where your presence truly makes a difference? StaffBuffalo is partnering with a long‑standing, community‑centered organization to hire a Part‑Time Evening & Weekend Office Administrator, paying $20–$24/hour. This is a wonderful opportunity for someone who enjoys being the steady, reassuring voice on the phone, keeping office operations organized, and supporting essential evening and weekend workflows.

In this Office Administrator role, you’ll work closely with a supportive, close‑knit administrative team, helping with essential paperwork, phone support, printed materials, and general office coordination. The ideal office administrator is warm, composed, proactive, and truly enjoys being the “glue” that keeps an office running smoothly. You’ll handle meaningful administrative tasks, adapt to shifting priorities, and contribute to a well‑organized, professional environment.

If you’re an empathetic, detail‑oriented administrative professional who thrives in a caring, service‑focused setting and appreciates work that matters, this could be the perfect part‑time opportunity.

This is an on‑site, in‑person position in the Buffalo/Tonowanda area, part‑time (20–30 hours/week), and requires one weekend shift plus several weekday evening shifts.

Responsibilities

• Answer incoming calls with professionalism, compassion, and clear communication
• Handle day‑to‑day administrative tasks including data entry, documentation, printed materials, and workflow coordination.
• Create programs, cards, memorial videos, and other printed or digital materials.
• Assist team members and office leadership with administrative needs and follow‑up tasks.
• Coordinate with a small weekend admin team and occasionally work independently for short periods.
• Present yourself professionally at all times (business attire required).

Qualifications

• Strong computer skills; able to learn new systems quickly.
• Excellent communication and phone abilities with a warm, engaging, and professional tone.
• High level of empathy and emotional intelligence when interacting with callers.
• Dependable, proactive, and able to think several steps ahead.
• Comfortable staying composed during both slow periods and fast‑paced, busy moments.
• Strong attention to detail with the ability to keep paperwork and information organized.
• Works well in a collaborative, supportive team environment.

Schedule

• Evenings: typically between 10:30 am–7 pm or 11:30 am–8 pm (flexible rotations).
• Weekends: Saturday and/or Sunday, approximately 9 am–5 pm.
• Approximately 20–30 hours per week, depending on coverage needs.
• Ability to adjust hours with team coordination when needed.

The advertised pay range represents what we believe at the time of this job posting that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.

StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.