Part-Time City Administrative Assistant & Liaison

City-of-East-Providence; East Providence (RI); On-site; USD 23,000 - 32,000; Part time

Job summary

City of East Providence is seeking a Part-Time Administrative Assistant to support the Mayor’s Office and Municipal Integrity Office. The role requires handling confidential records, scheduling with Outlook, and coordinating city events and community activities.

You will liaise with staff and the public, maintaining accuracy and professionalism throughout daily tasks. The position offers 20 hours per week at $20.00 per hour, with duties spanning meeting preparation, minutes, and basic

Qualifications

• High school diploma or GED; postsecondary business or secretarial training preferred.
• 3–5 years of progressively responsible secretarial or admin assistant experience with MS Office and data entry.
• 1–3 years of payroll, bookkeeping, and purchasing procedures experience.
• Proficiency in a language other than English is preferred but not required.
• Any equivalent combination of education, training, and experience.

Responsibilities

• Apply strong knowledge of office terminology, procedures, equipment, business arithmetic, and written English.
• Use Microsoft Office applications proficiently, including Microsoft Outlook to schedule meetings.
• Maintain confidential information, reports, and complex clerical records.
• Prepare meeting agendas, meeting minutes, and demographic reports for the Municipal Integrity Officer.
• Assist with special projects and coordinate City community networking activities.
• Maintain familiarity with statewide, local, and civic organizations.
• Work collaboratively with staff and other City departments.
• Manage routine office tasks in the absence of the Municipal Integrity Officer.
• Serve as a community liaison for the building.
• Direct public telephone calls and distribute mail and items.
• Greet, assist, and direct members of the public in a pleasant and professional manner.
• Manage multiple priorities, meet deadlines, and maintain attention to detail.

Skills

Office terminology

Attention to detail

Multitasking

Communication

Education

High school diploma or GED

Postsecondary business or secretarial training

Tools

Microsoft Office

Microsoft Outlook

Job description

City of East Providence is seeking a Part-Time Administrative Assistant to support the Mayor’s Office and Municipal Integrity Office. The role requires handling confidential records, scheduling with Outlook, and coordinating city events and community activities.

You will liaise with staff and the public, maintaining accuracy and professionalism throughout daily tasks. The position offers 20 hours per week at $20.00 per hour, with duties spanning meeting preparation, minutes, and basic