Executive Admin for Mayor’s Office - Part-Time

City of St. Charles, MO; Saint Charles (MO); On-site; USD 32,000 - 43,000; Part time

Job summary

City of St. Charles, MO is seeking an Administrative Assistant in the Mayor's Office for part-time support. The role involves handling phone calls, scheduling for the Mayor, and managing calendars, while assisting with citizen inquiries and financial tasks.

The position requires an associate degree and 3–5 years of executive administrative experience, with duties including drafting correspondence, preparing proclamations, and supporting board activities.

Qualifications

• Answers phone, schedules meetings & appointments for the Mayor & maintains calendars.
• Assists with citizen calls and requests, routing to the appropriate department for assistance.
• Assists with monthly financial processing.
• Assists with maintaining Board/Committee/Commission members, provides a monthly report to the Mayor of expiring terms, prepares documentation and correspondence, and maintains the filing system.
• Composes, edits, types, copies and distributes correspondence and reports as instructed; assists with reports by compiling data and doing research.

Responsibilities

• Drafts, prepares proclamations for organizations/individuals/officials.
• Prepares agenda & meeting minutes, posts meeting notices for committees.
• Maintains Department filing and records.
• Maintains office supply inventory.
• Other duties as assigned.

Skills

Calendar management

Executive administrative support

Communication skills

Education

Associate degree in Office Management

Job description

City of St. Charles, MO is seeking an Administrative Assistant in the Mayor's Office for part-time support. The role involves handling phone calls, scheduling for the Mayor, and managing calendars, while assisting with citizen inquiries and financial tasks.

The position requires an associate degree and 3–5 years of executive administrative experience, with duties including drafting correspondence, preparing proclamations, and supporting board activities.