Part-Time Administrative Assistant — Remote & Flexible Schedule

Fuss & O'Neill; Providence (RI); Vor Ort; USD 37.000 - 43.000; Teilzeit

Zusammenfassung

Fuss & O’Neill in Providence, RI is seeking a part-time Administrative Assistant to support project teams, office staff, and visitors. The role includes calendar and meeting coordination, document prep, and general office support, with emphasis on accuracy and organization.

The position runs about 25 hours per week, requiring in-office presence during core hours Monday through Friday, 10:00 AM to 3:00 PM, and requires a valid driver's license for occasional travel.

Qualifikationen

• At least 2 years of administrative or related professional experience.
• Excellent written and verbal communication.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office and email/calendar tools.

Aufgaben

• Perform a broad range of administrative duties, including scanning, copying, filing, formatting documents, assembling binders, updating contact lists, and maintaining project documentation.
• Answer and route incoming calls and respond to inquiries or direct them to the appropriate personnel.
• Schedule internal meetings and coordinate meeting logistics, including conference room setup, Microsoft Teams coordination, and catering.
• Provide administrative support to project and business unit teams with proposals, presentations, reports, and other materials.
• Enter and maintain accurate information within company databases and systems.
• Maintain organized electronic and physical filing systems and manage correspondence and other documentation.
• Assist with calendar management and scheduling for departments and individual staff.
• Support onboarding activities for new employees, including administrative tasks and departmental processes and procedures.
• Coordinate business travel and related logistics.
• Distribute incoming mail and prepare outgoing mail, packages, and other materials for shipment.
• Serve as a professional point of contact and liaison with internal teams, business representatives, clients, and visitors.
• Monitor and maintain office supply inventory in coordination with the administrative support team.
• Provide backup support to other administrative assistants as needed.
• Perform other administrative duties and special projects as assigned.

Kenntnisse

Organizational skills

Time management

Written and verbal communication

Attention to detail

Typing speed 50 wpm

Ausbildung

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Microsoft Teams

Jobbeschreibung

Fuss & O’Neill in Providence, RI is seeking a part-time Administrative Assistant to support project teams, office staff, and visitors. The role includes calendar and meeting coordination, document prep, and general office support, with emphasis on accuracy and organization.

The position runs about 25 hours per week, requiring in-office presence during core hours Monday through Friday, 10:00 AM to 3:00 PM, and requires a valid driver's license for occasional travel.