Executive Assistant

City Personnel; Cranston (RI); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Dynamic work environment

Accessible location with onsite parking

Job summary

A local recruitment agency in Rhode Island seeks an experienced Executive Assistant to support its executive team. The ideal candidate will manage calendars, arrange meetings, and ensure the smooth operation of office tasks. This role demands strong communication, organizational skills, and 5+ years of administrative support experience. Attractive salary range of $65,000 to $85,000 per year is offered along with a dynamic work environment.

Qualifications

• Minimum of 5 years of experience in an administrative or executive support role.
• Background in professional services, construction, or engineering is a plus.
• Reliable transportation is required for local errands.

Responsibilities

• Maintain and coordinate executive calendars, schedule meetings, and arrange travel.
• Draft and manage professional correspondence and agendas.
• Prepare and organize reports and presentations for internal and external use.

Skills

Communication skills

Organizational skills

Multitasking abilities

Proficiency in Microsoft Office Suite

Proficiency in Google Workspace

Confidential information handling

Education

Associate's or Bachelor’s degree

Tools

Adobe Acrobat

DocuSign

Scheduling platforms

Job description

Overview

Are you a highly organized, proactive multitasker who thrives in a dynamic office environment? An Executive Assistant is needed to support executive leadership and ensure seamless daily operations. This is a pivotal role for someone with strong communication skills and a knack for keeping things running smoothly.

If you are a professional Executive Assistant in search of your next career opportunity, we highly encourage you to apply!

Base pay range

$65,000.00/yr - $85,000.00/yr

Company Highlights

• Competitive annual salary between $65,000-$85,000 per year
• Dynamic, fast-paced environment with strong team culture
• Opportunity to interact across departments and directly support leadership
• Accessible location with onsite parking

Responsibilities

• Maintain and coordinate executive calendars, schedule meetings, and arrange travel plans
• Draft and manage professional correspondence, follow-ups, meeting minutes, and agendas
• Prepare and organize reports, presentations, and documents for internal and external use
• Act as the front-line representative for guests, calls, and visitors to the office
• Order and manage office supplies and equipment inventory
• Coordinate company-wide meetings, staff events, and off-site functions
• Oversee incoming and outgoing mail, courier services, and postage accounts
• Ensure the cleanliness and organization of communal office spaces
• Handle local errands such as check pickups, material deliveries, and mail drops
• Assist with team logistics and ad hoc administrative tasks
• Support expense tracking, receipt coding, and reimbursement processing
• Assist with light project coordination, internal research, and cross-team support

Qualifications

• An associate's or bachelor’s degree is preferred
• A minimum of 5 years of experience in an administrative or executive support role
• A background in professional services, construction, or engineering environments is a plus
• Proficiency in Microsoft Office Suite, Google Workspace, Adobe Acrobat, DocuSign, and scheduling platforms
• Reliable transportation is required for local errands
• Strong communication, organizational, and multitasking abilities
• Professional demeanor and the ability to handle confidential information with discretion

Submit your resume today for immediate consideration!

Additional information

Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request.

City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you\'re seeking temporary, temporary-to-permanent, or permanent positions, we’re here to help. Contact us today at [phone] to find your perfect job match!

City Personnel is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at [e-mail].

Job details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative, Manufacturing, and Project Management
• Industries: Staffing and Recruiting