Part-Time Childcare Billing & Admin Specialist

YMCA of San Diego County; San Diego (CA); On-site; USD 31,000 - 32,000; Part time

Job summary

The YMCA of San Diego County is seeking a part-time Business Center Administrator to manage high-quality administrative functions and daily operations of the Business Center. You will handle childcare billing, campaign billing, and accounts payable liaison for the association, ensuring accuracy and timely processing.

Responsibilities include processing invoices, maintaining licensing paperwork, coordinating with directors and vendors, and providing tax letters as requested.

Qualifications

• Associate's degree or 2+ years' experience in accounts receivable and administration.
• 2+ years' experience in accounts receivable, billing, or financial operations.
• Experience with office management systems.
• Familiarity with online calendaring and cloud systems.
• Proficiency in clear and concise correspondence.
• Exceptional interpersonal, public relations, and communication skills.
• Knowledge of document preparation, editing, layout and proofreading.

Responsibilities

• Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other programs.
• Submit childcare reports to directors timely and efficiently.
• Handle payments, drafts, vouchers, refunds, third party billing, chargebacks, NSFs and participant communication.
• Process cancellations and maintain waiting lists for childcare and other programs.
• Maintain contact with participants and schedule meetings with families on alternative payments; inform third party vendors.
• Process summer camp processing including weekly drops, changes, cancellations and refunds.
• Ensure licensing requirement packets are complete with licensing payment information; prepare site folders.
• Coordinate with membership team for draft updates for childcare and programs.
• Process weekly drops for camp; handle changes, cancellations and refunds.
• Provide tax letters as requested.

Skills

Interpersonal skills

Public relations

Communication skills

Editing & proofreading

Time management

Multitasking

Organizational skills

Education

Associate's degree in Accounting or Business Administration or related field

Tools

Office management systems

Online calendaring

Cloud systems

Job description

The YMCA of San Diego County is seeking a part-time Business Center Administrator to manage high-quality administrative functions and daily operations of the Business Center. You will handle childcare billing, campaign billing, and accounts payable liaison for the association, ensuring accuracy and timely processing.

Responsibilities include processing invoices, maintaining licensing paperwork, coordinating with directors and vendors, and providing tax letters as requested.